Voucher numbering setup

This procedure sets the numbering rules for the Voucher No. that appears on the screens, such as those seen first when you enter any data.

Note: The voucher No. is shown on the initial display only. If any set of data that is shown together, such as the Prefix No., is changed when it is entered, a voucher with an unintended number could be saved. If this happens, you will be unable to find the right voucher. Please keep this in mind when you enter the data.
→ To Voucher Numbering Setup

Screen Transition

[Server applications]
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[System custodian]
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[Parameter setup]
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[Voucher numbering setup]
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[Voucher numbering setup] screen

The tabs on [Voucher Numbering Setup] allow you to number the following vouchers. The procedure for registration is the same for each one.

Tab	Description
Sales/Purchase/Inventory	Quotation No., Sales order No., Shipping order No., Shipping No., Sales No., Purchase request No., Purchase order No., Arriving No., Purchase No., Outgoing No., Incoming No., Inventory moving No., Manufacturing No. T/F No., Production schedule No., Production No., Physical inventory No.
Claims/Debts/Settle	Claims No., Monthly invoice No., Debts No., Monthly payment notice No., Spare Voucher No., Borrowings repayment No., Lease repayment No., Settlement claims No., Settlement debts No., Offset Settlement No., Settlement No. (notes R/claims), Settlement No. (notes P/debts), Settlement No. (receipt/claims), Settlement No. (auto-transfer/debts), Expenses Mgmt Settlement No.
Other errors	Voucher No., Traveling Exp/E-Expns/Exp No., Securities contract No., Deferred No., Borrowings No., Notes receivable No., Receipt of notes R No., Notes payable No., Const in progress account No., Fixed assets No., Lease contract No., Treasury stock Mgmt No.

Item Setup

The above is an example of the [Sales/Purchase/Inventory] tab.

Entering digits to set the numbers
The screen shows the name of the voucher on which the numbering method can be set. Select the relevant tab and set the numbering method for each voucher. You cannot change a number if it already involves even one voucher that has been made.

Numbering
Select one of "Manually," "Manually with prefix No.," "Sequential No. with prefix No.," "Yearly with prefix No.," and "Monthly with prefix No." If an alternative other than "Manually" is selected, "delimiter" and "numbering digits" will be shown.
Manually
Voucher No. does not appear on the initial display, and all digits have to be manually entered.
Manually with prefix No.
"Display initial prefix No. (to be set in [Employee setup] as six digits or less) + Delimiter" appears on the initial display. But all the numbers thereafter have to be manually entered.
Sequential No. with prefix No.
"Display initial prefix No. (to be set in [Employee setup] as six digits or less) + Delimiter + Sequential No." appears on the initial display.
Yearly with prefix No.
"Display initial prefix No. (to be set in [Employee setup] as six digits or less) + Delimiter + yy (2 digits indicating the year) + Sequential No." appears on the initial display.

Monthly with prefix No.
"Display initial prefix No. (to be set in [Employee setup] as six digits or less) + Delimiter + yymm (2 digits showing the year and 2 digits indicating the month) + Sequential No." appears on the initial display.

The following is an example of No. 777 in April 2003 for each numbering method.

Numbering method	Delimiter	Numbering digits	Example
Manually	(Nothing)	10	0000000001
Manually with prefix No.	-	5	777-00001
Sequential No. with prefix No.	-	5	777-00001
Yearly with prefix No.	-	6	777-030001
Monthly with prefix No.	-	8	777-03040001

Total number of digits
Maximum number of digits for use in Voucher No. is fixed at 20 and cannot be changed.
Delimiter (shown only if a numbering method other than "Manually" is selected)
Use a half-width character (or a symbol) to insert a delimiter between the Prefix No. and the numbering. Leave this box blank if you do not use a delimiter.
Numbering digits (shown only if a numbering method other than "Manually" is selected)
Enter the digits of the Voucher No., that you want to use as the numbered part other than the Prefix No. and the delimiter. To determine the digits to enter, always consider the amount of journal that occurs.
If you select "Manually with prefix No." or "Sequential No. with prefix No." in the "Numbering" column, you can use 4 to 12 digits for the setting.
If you select "Yearly with prefix No." in the "Numbering" column, you can use 6 to 12 digits to make the setting. In doing so, be sure to include yy (2 digits indicating the year) after the delimiter.
If you select "Monthly with prefix No." in the "Numbering" column, you can use 8 to 12 digits to make the setting. In doing so, be sure to include yymm (2 digits showing the year and 2 digits showing the month) after the delimiter.

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