Master data and transaction data

What master data and transaction data are

Data in A.S.I.A. is sorted into two kinds based on their character, "Master data" and "Transaction data".

• Master data
  "Master data" is data that is registered in advance from various data for daily operations.  For example, A/C and correspondents that are used for journalizing entry are master data.  Parameters that are set for departments, goods, and system operations (various settings such as accounting year, term, security) are also master data.

• Transaction data
  Transaction data is data that is entered using master data on each A.S.I.A. entry screen.  For example, transferred vouchers and sales vouchers are transaction data. 

When a new transfer voucher is input and saved, the input transfer voucher data itself is the "Transaction data" and "A/C", "Correspondent" and "Currency", which are selected at voucher entry, are "Master data." 

Relationship between master data and transaction data

Master data is used for transaction data entry, but transaction data itself saves only the master data code.  For example, when A/C "1001 Cash" is selected in transfer voucher entry, only the "1001" code is saved.  When saved transaction data is displayed on the screen or printed, the master data is referred to and the code name is acquired for the process.  Also, there are some cases where other master data is used for master data registration (for example, [Company setup] uses "Currency master"), and these are the same.

Therefore, in order to keep data consistency, master data that is used at least once for transaction data or other master data can not be deleted, so please be careful.
Instead of this, if master data for a department will not be used because of organizational changes, the "Active" check box is OFF to operate and keep consistency.

When the "Active" check box is OFF, it becomes impossible to make a selection on the entry screen, but it remains as master data.  Transaction data that was made by specifying the master in the past can be output to the form and can be used for summary as correct data.
However, except for necessary cases such as when organizational changes are made, master data should not be changed often.  Please make an organized design for registration when installing.

Multiple language processes in A.S.I.A are accomplished by referring to the master data code and referring to the code names that are registered for each language.  For details about multiple language processes, refer to "Concept of multiple language process in A.S.I.A."