Register Balance

The procedure registers the opening balance for the A/C, sub A/C and item.  You can register the balance for the items that are set ON under "Term balance" and "Opening balance" checkbox in [Register A/C Property].
You can also reference the term balance updated in [Update Accounting Balance] in the [Closing Control Module].

Screen Transition

[Master Management]
  ↓
[Accounting Master]
  ↓
[Other Management]
  ↓
[Register Balance]
  ↓
[Register Balance] screen

Item Setup

1. Select A/C (or new registration)
   Click the "Reference" button to display the balance of the A/C that meets the searching condition in the [Spread].
   To register a new opening balance, enter the range and click the "Reference (X)" button.  You can only refer to the term balance.

[Search items]

• Balance type
  Select either "Opening" or "Term."  The default display is "Opening."
  If you select "Opening," the A/C that can be selected in "A/C" is B/S A/C only.  (The "A/C type" is "Assets," "Liability" or "Capital.")  Also, the "Dr side" and "Cr side" columns are not displayed in [Spread].
  P/L A/C can be selected only in "Term."  However, if you enter a month that is not updated in [Update accounting balance] of the [Closing control module], an error occurs.
• A/C Year/Month
  Enter the accounting year and accounting term.  The accounting year is mandatory.  Enter the accounting term only if the balance type is set to "Term."
  For the accounting year, enter "a year prior to the current accounting year".  You can enter the "current accounting year" and the "next accounting year" registered in [Accounting year setup] in the [System custodian module], but if the "balance type" is "Opening," you cannot enter the "next accounting year."  If you enter a year other than the above, an error message appears if you click the "Reference" button.
• Data Level
  Enter the data level from 1 to 20 (Required).  The default is "1."
• A/C and Sub A/C
  Enter the A/C and sub A/C to register the balance (Required).
  You cannot select P/L A/C if you enter "Opening" for the "balance type."
• Currency
  Select any of the currencies registered in [Register currency] or select "All currencies."
  Select "All currencies" when the A/C (A/P, etc.) is required to register the balance in multiple currencies.  Selecting "All currencies" displays the currency combo box on the left side of the [Spread], so you can register multiple currencies at one time.
  If you select "Std currency," the "Amt" field will not be displayed in the [Spread].

2. Register Balance

[A/C Property Setup]

The property of the A/C entered on the [Searching items] is displayed by the following items.  You cannot change them.

• Department
• Correspondent
• Project Code 1, 2
• Accounting Analysis Code 1, 2
• D Description

[Spread]

Based on the update balance setup in [Register A/C Property], the contents of A/C property are displayed in the [Spread].
For example, if the update balance setup of A/C A is "Department" and "Customer," each field of "Department" and "Customer" are displayed in the [Spread] and you will be able to set up the balance for A/C A by the department and customer.

To sort a column, click the title.
The column in sorted into the following order:  Currency code → Department code → Correspondent code → D description code → Project code 1 → Project code 2 → Accounting analysis code 1 → Accounting analysis code 2.

• Currency
  This is displayed only when "All currencies" is selected in [Searching items].  Select the currency for the balance in the combo box.  The default display is Std currency.

If the entry restriction set up in [Register A/C Property] is "Required," all of the following items are mandatory.  If the entry restriction is "Optional," you can register the balance without entering the code.

• Department code, Name
  You can enter the balance for each department entered here, either according to the department or the Warehouse/Process Dept.  This is displayed only when the "Term balance" and "Opening balance" checkboxes for the "department" of the A/C and sub A/C selected in [Search items] are ON.  You can also select Actual Department or Warehouse/Process Dept.
• Correspondent code, Name
  Enter the balance for each correspondent entered here.  This is displayed only when the "Term balance" and "Opening balance" checkboxes of the "Correspondent" of the A/C and sub A/C selected in [Search items] are ON.
• Project code1-2, Name
  Enter the balance for each project code entered here.  This is displayed only when the "Term balance" and "Opening balance" checkboxes of the "Project code" of the A/C and sub A/C selected in [Search items] are ON.
• Accounting analysis code1-2, Name
  Enter the balance for each accounting analysis code entered here.  This is displayed only when the "Term balance" and "Opening balance" checkboxes of the "Accounting analysis code" of the A/C and sub A/C selected in [Search items] are ON.
• D description code, Name
  You cannot enter a balance for D description.
• Balance (displayed only when "A/C" is B/S A/C and "Currency" is other than Std currency)
  You can enter the balance of the foreign currency base if you have entered "Opening" for the "balance type."  If the balance is already registered, the contents are displayed.
  If you enter "Term" for the "balance type," the balance of the foreign currency base at the term closing date you entered is displayed.
• Balance (SC) (displayed only when "A/C" is B/S A/C)
  If you have entered "Opening" for the "balance type," you can enter the balance of the Std currency base.  If the balance is already registered, the contents are displayed.
  If you enter "Term" for the "balance type," the balance of the Std currency base at the term closing date you entered is displayed.

The following items are displayed only when you enter a term that has been updated in [Update accounting balance] of the [Closing control module] and the applicable balance is updated.

• Increase/Decrease (displayed only when "A/C" is P/L A/C and "Currency" is other than Std currency)
  Displays the increase or decrease in the value of the foreign currency base in the entered term.
• Increase/Decrease (SC) (displayed only when "A/C" is P/L A/C)
  Displays the increase or decrease in the Std currency base in the entered term.
  The increase or decrease is determined from "Dr A/C = Dr side - Cr side" and "Cr A/C = Cr side - Dr side."  However, other values do not result in an error.
• Dr side (displayed only when "Balance type" is "Term" and "Currency" is other than Std currency)
  Displays the Dr side value of the foreign currency base in the entered term.
• Dr side (SC) (displayed only when "Balance type" is "Term")
  Displays the Dr side value of Std currency base in the entered term.
• Cr side (displayed only when "Balance type" is "Term" and "Currency" is other than Std currency)
  Displays the Cr side value of the foreign currency base in the entered term.
• Cr side (SC) (displayed only when "Balance type" is "Term")
  Displays the Cr side value of the Std currency base in the entered term. 

[Buttons]

• Name1/2
• Clear
• Reference
• Save
• Delete
• Add row
• Delete row 
• Print
  Output the balance by entering "Term"/"Opening," the year and month of the target A/C, the A/C, the currency and the data level of the "Balance type."
• Exit

Timing for Registering the Balance

• To introduce A.S.I.A. at the start of the term
  To use A.S.I.A from the start of the term, you can start operating without registering the balance and then register the opening balance at the point the opening balance is committed.
• To introduce A.S.I.A. during the term (to transfer data by transfer voucher)
  If the term starts on April 1, and you want to start operating from August 1 (during the term), you can start operating by registering the opening balance first, and then incorporate the journalizing from April 1 to July 31 by entering all the data together by a transfer voucher.
  You may reflect the transfer voucher by summarizing it into one sheet or for each term.  Depending on how you incorporate the data, you will be able to summarize it by going back before the start of operation on August 1.
• To introduce A.S.I.A. during the term (to register by during-term balance)
  For example, if April 1 is the start of the term and you wish to start operating from August 1 (during the term), you can start operating by registering the opening balance first, and then register the mid-term balance at the point when the balance registration up to July 31 is committed.
  You may register the mid-term balance altogether in one accounting term or by dividing it into each term.  If you register the balance by term, you will be able to summarize the term going back before the start of the operation.
  To control uncollected AR and unpaid AP before starting operation, you will separately need to incorporate the AR or AP voucher and adjust the balance.
  Instead of registering the total amount, register the fluctuating amount for the mid-term balance of B/S A/C.