Accounting closing

The process executes the closing process for the accounting term according to the data level.  You can also cancel the closing process already executed.
 → To Operation Procedure

Screen Transition

[Closing control module]
  ↓
[Entry closing]
  ↓
[Accounting closing]
  ↓
[Accounting Closing] screen

Item Setup

[Main item]

• Update/Cancel
  To execute the update process, select "Update."  To cancel the process for which updating has been performed, select "Cancel."
• Annual entry closing status
  Displays the execution status of [Annual entry closing].  After [Annual entry closing] is executed, it is not possible to cancel entry closing for the current year.
• Data Level
  Set the check box to On in the data level for which the closing process is to be executed or cancelled.
• Execution term
  If the check box of the data level is set to On, displays the term to be updated/cancelled.  This item is for display only, which cannot be modified.
• Start date, End date
  If the check box of the data level is set to On, displays the Start date/End date to be updated/cancelled.  This item is for display only, which cannot be modified.
• Update term balance
  Displays the execution status of [Update accounting balance]. 
  If [Update accounting balance] of the term to be processed is executed, it is not possible to cancel the process.  

[Buttons]

• Set all
• Cancel all
• Start
  Starts the update process or the cancellation process.
  For the update process, the following items are checked.   
• Approval status check
  This function checks whether all vouchers in the execution term are approved.
  If there are no unapproved vouchers but there are vouchers with the "Denied" status, a warning message is displayed.  However, if you click the OK button, processing will start.
  If there is even one unapproved voucher, an error message is displayed and the account closing will not be executed.  To execute the account closing, you need to change all vouchers with the "Unapproved" status to the "Approved" status.
• Auto-journal check for claims/debts, expenses management, sales/purchase data
  If there is even one data item where the "Auto-journal object" flag in On and the "Execute auto-journal" flag is Off in the term to be processed for claims/debts, expenses management or sales/purchase data, a warning message is displayed.  However, if you click the OK button, processing will start.
• Auto-journal check for fixed assets auto-journalize depreciation, D.A.C. depreciation
  An error message is displayed if the fixed assets auto-journalize depreciation and D.A.C. auto-journalize depreciation scheduled for depreciation in the term being processed have not been executed.  In this case, account closing cannot be performed.  To execute account closing, you need to execute pending auto-journalize depreciation.  
• Exit

Notes :

• Execution term, Start date, End date
  The data displayed in these items are based on [Accounting year setup] set in [System custodian module].  For example, if the current year is set to 2003, accounting start term 1 is set to 2003/04/01, accounting start term 2 is set to 2003/05/01 and so on.  If the update process has not been executed at all, the field is displayed as follows

  Execution term	Start date	End date
  2003/01	2003/04/01	2003/04/30

  Note that the year and month displayed in "Execution term" means "Term 1 in 2003."  It does not mean "January 2003."  If you execute the update/cancellation process, these dates are automatically changed to the dates of the next term or previous term.