Outline of Closing Control Module

Outline

[Closing control module] performs the closing process (the locking process) for the accounting data and the claims/debts data, updates the balance of the accounting data, performs the closing process for annual entry, updates the opening balance/profit carry-forward, performs the closing process for inventory data and updates the inventory.
Note that if there is any unapproved data in the applicable period, it is not possible to perform closing by the term or by the year.
Once closing is executed, it is not possible to enter data with an entry date that lies within the period for which closing has been completed.  It is possible to cancel the closing process, but it is not possible after annual entry closing is completed.

Menu structure

• Entry Closing
  Menu options are available to perform the following processes:

• Accounting closing
  Closes the entry for the data level for the accounting term.
• Claims/Debts closing
  Closes the entry with the closing date specified for the department.
• Other closing
  Closes the entry for data other than accounting, claims/debts data.

• Update Balance
  Menu options are available to execute the following processes:

• Update accounting balance
  Update the term balance according to the data level.

• Annual closing
  Menu options are available to execute the following processes.  In principle, the processes are performed in the order they appear on the menu.

• Annual closing parameter setup
  Sets up the parameter for executing [Update opening balance/Profit carry-forward].
• Annual closing pre-checking
  Performs the error check process to determine if it is possible to execute [Annual entry closing].  (For example, checks whether account closing is finished for all terms and all data levels, checks whether receiving/debts data has been auto-journalized and checks whether fixed assets depreciation has been executed.)
• Annual entry closing
  Closes the entry for the current year.  After the process is executed, it is impossible to cancel the following processes for the current year: [Accounting closing], [Claims/Debts closing], [Other closing], [Update accounting balance], [Update inventory balance].
• Update D.A.C. depreciation
  Adds the depreciation expenses for deferred data subject to depreciation and updates the data.  It is not possible to execute this process unless [Annual entry closing] is executed.
• Update fixed assets depreciation
  Adds the depreciation expenses for fixed assets data subject to depreciation and updates the data.  It is not possible to execute this process unless [Annual entry closing] is not executed.
• Update opening balance/profit carry-forward
  Updates the opening balance and carries forward the profit.  It is not possible to execute this process unless [Annual entry closing], [Update D.A.C. depreciation], [Update opening balance/profit carry-forward] are executed.

• Inventory closing
  Menu options are available to execute the following processes:

• Inventory closing
  Closes the inventory with the closing date that has been specified for the warehouse/process dept.
• Update inventory balance
  Updates the inventory according to the warehouse/process dept and the data level for the accounting term.

Execute these menu options in sequence as indicated below.