Claims/Debts closing

You can put restrictions on entry of vouchers in which claims/debts data is created such as claims, debts, sales control, and purchase control.  After closing is executed, entry, modification, deletion, and approval cannot be made for data with an entry date prior to the closing date.
The closing process is executed collectively for all departments grouped under the summary dept specified.  In principle, execute closing monthly.
If unapproved vouchers or uncommitted data exist with the department subject to closing, the closing process cannot be performed.  If a denied voucher exists, it is possible to execute the closing process.  Note that no deletion and modification can be made to the denied voucher from modules including browser expenses, claims/debts, and sales/purchase.
 → To Operation Procedure

Screen Transition

[Closing control module]
  ↓
[Entry closing]
  ↓
[Claims/Debts closing]
  ↓
[Claims/Debts closing] screen

Item Setup

[Main item]

• Summary Dept/Name
  Enter the summary dept to execute the closing process.  It is possible to enter the summary dept only.  Reference and entry of department and warehouse/process dept is not possible.
• Annual entry closing status
  This item indicates the execution status of [Annual entry closing].  
• Department code/Name
  This item indicates codes and names of all departments and warehouse/process depts grouped under the summary dept entered.  
• Previous closing date
  This item indicates the closing date when the process was executed last time.  For data for which the previous closing date is not saved (the data for which the closing process is not executed), this item becomes blank.
  This date is shown in "Claims/Debts closing date" of the [Register department] screen and the [Register warehouse/process] screen.  
• Current closing date
  Enter the closing date to be used this time.  Immediately after the reference is made, the previous closing date is displayed.
  While it is possible to enter a date other than the current year, it is not possible to enter the "date prior to the closing date of the previous year."
  Enter the date and press the Enter key and the date will be copied to all rows below.  Therefore, it is convenient to set up the same date for all items together.
• Expenses management debts not included, Repayment uncommitted, Lease payment-not committed
  The following details are checked to make sure that all expenses management data, repayment scheduled data, and lease payment scheduled data that have been entered from the "Previous closing date" to the "Current closing date" are entered as debts data with [Create expenses management data], [Repayment commit entry], [Lease payment commit entry].  If problem is found in checking, the check box will be set to ON.
• Check the "Entry date" of expenses management data in [Create expenses management data] Not entered yet > "Current closing date"
• Check the "T/F date" of repayment scheduled data in [Repayment commit entry] Not entered yet > "Current closing date"
• Check the "T/F date" of lease payment scheduled data in [Lease payment commit entry] Not entered yet > "Current closing date"  

[Buttons]

• Name1/2
• Start
  This button starts to save the current closing date for respective departments.  Click this button and the confirmation message appears.  Click the "OK" button to start the process. 
• Clear
• Refer
  This button lists "Department," "Warehouse/Process Dept" grouped under the "Summary Dept" specified.  
• Exit

Notes :

• Final closing date processing of department, warehouse/process dept
  If the same department and the same warehouse/process dept are included in multiple summary depts, the last date saved will be the closing date.  The following table shows the example.
  A

  Summary Dept	Department configured below(Department, Warehouse/Process Dept)	End date
  A0001	B0001	2001/04/30
  A0001	B0002	2001/04/30
  A0003	B0003	2001/04/30

  
  S

  Summary Dept	Department configured below(Department, Warehouse/Process Dept)	End date
  S1000	D001	2001/05/30
  S1000	B0002	2001/05/30
  S1000	D0006	2001/05/30

  Department "B0002" is configured below the summary dept "A0001," and is also configured under "S1000."
  In this example, if S is saved after A, the closing date of "B0002" will be the latest entry date "2001/05/30."