Update accounting balance

The procedure allows you to update the accounting balance according to the data level.  You can also cancel the balance update process that has been executed.
When updating the balance, the journal data is summarized according to the currency, A/C, sub A/C, data level or item.  The items are department, correspondent, project code 1, project code 2, accounting analysis code 1 and accounting analysis code Whether data is summarized by item depends on whether A/C has Update Term Balance set to ON in [Register A/C Property] of [Accounting master].  
 → To Operation Procedure

Screen Transition

[Closing control module]
  ↓
[Update balance]
  ↓
[Update accounting balance]
  ↓
[Update accounting balance] screen

Item Setup

[Main item]

• Executed
  When a process has terminated normally, the corresponding check box in the data level is set to On.
• Object of execution
  Set the check box to ON for the data level row to be processed.
  For the data level row for which [Accounting closing] has not been finished for term 1 of the current year, the row is displayed in light blue and the check box cannot be set to ON. 
• Update/Cancel
  To execute the update process, select "Update."  To cancel the process for which updating has been performed, select "Cancel."
• Execution term
  Displays the term to be updated/canceled.  This item is for display only.  It is not possible to modify it.  
• Start date, End date
  Displays the Start date/End date of the term to be updated/canceled.  This item is for display only.  It is not possible to modify it.  

[Buttons]

• Recheck
  If you click the button, the latest execution term, start date, and End date will be displayed.
• Set all
• Cancel all
• Start
  This button starts the update process or the cancellation process.
  For the update process, if even a single count of the data with "Auto-journal object" flag = ON and "Execute auto-journal" flag = OFF exists in the term to be processed concerning Claims/Debts, T-Expns/E-Expns, and Sales/Purchase data, the warning message will be displayed.  If you click the "OK" button, however, processing will start.
• Exit

Notes :

• Execution term, Start date, End date
  The contents displayed in these items are based on [Accounting year setup] set in [System custodian module].  For example, if the current year is set to 2003, the accounting start term 1 is set to 2003/04/01, the accounting start term 2 is set to 2003/05/01... and the update process has not been executed at all, the field will be displayed as follows.

  Execution term	Start date	End date
  2003/01	2003/04/01	2003/04/30

  Note that year/month displayed in "Execution term" means the "Term 1 in the year 2003" and it does not mean "January 2003."  If you execute the update/cancellation process, these dates will be automatically changed to the dates of the next term/previous term.