Annual closing pre-checking, annual entry closing

The procedure [Annual closing pre-checking] checks if the closing processes, such as [Accounting closing] and [Accounting update term balance], and the batch processes, such as [Deferred depreciation execute] are settled for all terms before [Annual entry closing] is executed.  It is possible to stop the checking process halfway through.  Even if checking is not executed with [Annual closing pre-checking], the same kind of checking will be done at the time of [Annual entry closing].
With [Annual entry closing], if no error is found after the same kind of checking as [Annual closing pre-checking] is performed, the "Job status" will be updated and the opening data for the next year will be created.
 → To Operation Procedure

Screen Transition

[Closing control module]
  ↓
[Annual closing]
  ↓
[Annual closing pre-checking], [Annual entry closing]
  ↓
[Annual closing pre-checking] screen, [Annual entry closing] screen

Item Setup

[Main item]

• Accounting year
  Indicates the accounting year and the year/month/date range of the accounting year applicable to closing.
• Job status (displayed on the [Annual entry closing] screen only)
  Displays the execution status of the annual entry closing with either "Unexecuted" or "Updated."  
• Executed
  The check box of the row for which processing has normally terminated is set to On.
• Object of execution
  Set the check box of the row to be processed to On.
• Checking contents/Process contents
  The following contents are checked in sequence.
• Annual closing parameter setup checking
• Accounting closing checking
• Claims/Debts closing checking
  Checks that the closing date for all departments and warehouse/process departments (including those for which the Active flag is off) is later than the closing date of the current year.
• Other closing checking
  Checks that the closing date of all closing process units (modules, menus) is later than the closing date of the current year.
• Term balance update checking
  Checks that the update balance process has been executed for all terms and all data levels of the annual closing year with [Accounting update term balance].
• Term inventory balance update checking
• Accounting data Cr/Dr balance checking
  Checks that the Dr/Cr balances correspond in Amt (SC) concerning the accounting data of the current year.  The balance is checked by summarizing all data levels, instead of by data level.
  If "Assets – Liability – Capital + Cost of sales + Sales and general + Non-operating expense + Extraordinary loss + Profit adjustment (P/L) – Sales – Non-operating profit – SP gain" does not equal zero, the balance does not correspond and thus it becomes an error.
• Revaluation checking (FC)
  The check is only executed when there is an A/C with the "Obj of Revaluation" flag set to On.  If the revaluation for FC voucher with a combination of "Revaluation A/C code," "Currency code (except for Std currency)" and "Data level" does not exist in the final term balance of the current year, the result will be an error.
• Deferred tax accounting checking
  Checks that the final term (or the fourth quarter, the second half-year, year) is executed for all data levels of the current year.  If unexecuted data levels exist, the result will be an error.
• Absorption auto-journal checking
  Checks that the final term of the year to be updated is auto-journalized for all absorption groups.
• D.A.C. depreciation checking
  Checks that there is data in the final term of the current year with the "Depreciation execution" flag set to off and the depreciation status of the T/F source set to "Undepreciated," "Processing depreciation" or "Stop depreciation."  If it exists, the result will be an error.  
• Investment securities market value checking
  Checks if the year-end balance is executed for records with the "Active flag" of the "Closing revaluation" layer set to On and "Entry period" is not equal to "None."  This check is performed by the securities group code for each layer.  If it is not executed, the result wil be an error.
• Treasury stock management market valuation checking
• Auto-journal checking
  Checks if there is any claims data, debts data, expenses management data, repayment data or lease payment data that meets the following conditions: "Auto-journal checking" = Off despite the entry date of the Header set to the current year, "Approval" status = "Approved" and "Auto-journal checking" = On.  If the data exists, the result will be an error.
• Auto-transfer data checking
  Displayed as an checking item only when "Claims/Debts – B.A.C. Interlocking" setup of [Parameter setup] is set to "Interlock."
  Checks that the data with [Create auto-transfer data] unexecuted exists among payment plan/collection plan data (including lease payment data) with the expiration date set to current year and "Approval status = Approved," although the settle type is "Auto-transfer" or "Prepay (auto-transfer)."  If the data exists, it will become error.
• Settle/Auto-journalize auto-transfer data checking
  This item is displayed as a check item only when "Claims/Debts – B.A.C. Interlocking" setup of [Parameter setup] is set to "Interlock."
  Checks whether there is any data with [Settle/Auto-journalize auto-transfer data] not executed among payment plan/collection plan data (including lease payment data) with the expiry date set to the current year, although [Create auto-transfer data] has been executed.  If the data exists, the result will be an error.
• Settlement checking (receipt/claims)
  Checks whether there is unsettled data among the receipt detail records applicable to settlement (receipt/claims), with the trade date set to the current year.  If the data exists, the result will be an error.  
• Repayment committed checking
  Checks whether there is data with unfinished repayments among repayment scheduled data with the T/F date set to the current year.  If the data exists, the result will be an error.
• Expenses management data check (suspended payment)
  Check whether there is data with [Create expenses management data] not executed among expenses management suspended payment data with the expiry date set to the current year, and "Approval" status = "Approved."  If the data exists, the result will be an error.
• Expenses management data check (evening-up)
  Checks whether there is data with the expiry date set to the current year, or data with the expiry date set to the next year and the settlement type not set to "Cash/Check forthwith" among expenses management suspended payment data with the entry date set to the current year, "Approval" status = "Approved," and [Create expenses management data] not executed.  If the data exists, the result will be an error.
• Sales/Purchase/Inv checking
• Execution status (number of processes completed)
  Displays the number of check processes completed (including the process in progress) and the number of processes to be executed are displayed as a fraction.
  Numerator: number of check processes completed (including the process in progress).
  Denominator: number of execution objects with checking = On
• Execution status (display of the process in progress)
  Displays the process which are currently being executed.
  After the process is finished, "Exit" is displayed.  If you stop process by clicking the "Stop process" button, "Stop process" is displayed.  
• Execution status (bars)
  The ratio of "Execution status (the number of processes completed)" is displayed in bars.

[Buttons]

• Set all
• Cancel all
• Continue process (displayed on the [Annual entry closing] screen only)
  Click this button to execute the closing process again after the error list is output.
• Stop process
  Click this button to cancel the process in progress.
• Error list output (displayed on the [Annual entry closing] screen only)
  Can click this button if an error occurs as a result of checking.  The dialog to select Excel output or CSV output will be displayed.  
• Start
  Click this button to start the checking process.
  
  If there is no item to be checked after checking is finished with [Annual closing pre-checking], it becomes possible to execute [Annual entry closing].
  If there is an item to be checked after checking is finished with [Annual closing pre-checking], the message to confirm output of the error list is displayed.  Output the error list by selecting Excel output or CSV output.
  
  If there is no item to be checked after checking is finished with [Annual entry closing], click the "Start" button again.  The job status is updated and opening data is created in all data levels for the next year.
  If there is an item to be checked after checking is finished with [Annual entry closing], the applicable check item is displayed against the light blue background.  Click the "Error list output" button to confirm the details of error.  If an error occurs during the process from "Annual closing parameter setup checking" to "Accounting data Cr/Dr balance checking," it is not possible to continue the process by clicking the "Start" button.  If an error occurs after "Revaluation checking (FC)," it is possible to execute the process again after responding to the error.  Click the "Continue process" button to continue.  If you want to stop the process, click the "Stop process" button.
• Exit