Inventory closing

You can put restrictions on the updating of inventory data.  After closing is executed, no entry, modification, deletion, and approval can be made for data with an entry date prior to the closing date.
In principle, execute closing monthly.
If unapproved vouchers or uncommitted data exist with the department to be processed for closing, the closing process cannot be performed.  If denied vouchers exist, it is possible to execute the closing process.  Note that no deletion and modification can be made to the denied voucher data from modules including browser expenses, claims/debts, and sales/purchase.
 → To Operation Procedure

Screen Transition

[Closing control module]
  ↓
[Inventory closing]
  ↓
[Inventory closing]
  ↓
[Inventory closing] screen

Item Setup

[Main item]

• Summary Dept/Name
  Enter the Summary Dept to execute the closing process.  Only the summary dept can be entered.  Reference and entry of warehouse/process dept is not possible.
• Annual entry closing status
  This item indicates the execution status of [Annual entry closing].  
• Department code/Name
  This item indicates codes and names of all warehouse/process depts grouped under the summary dept entered.  
• Previous closing date
  This item shows the closing date when the process was executed last time.  For data for which previous closing date is not saved (data for which the closing process is not executed), this item becomes blank.  
  This date is also shown in "Inventory closing date" of the [Register warehouse/process] screen.  
• Current closing date
  Enter the closing date to be used this time.  Immediately after reference is made, the previous closing date is displayed.  
  While it is possible to enter a date other than the current year, it is not possible to enter a "date prior to the closing date of the previous year."
  Enter the date and press the Enter key and the date will be copied to all rows below.  Therefore, it is convenient to set up the same date for all items together.

[Buttons]

• Name1/2
• Start
  This button starts to save the current closing date for respective departments.  Click this button and the confirmation message will appear.  Click the "OK" button to start the process. 
• Clear
• Refer
  This button lists "Warehouse/Process Dept" grouped under the "Summary Dept" specified.  
• Exit

Notes :

• Final closing date processing of warehouse/process dept
  If the same warehouse/process depts are included in multiple summary depts, the last date saved will be the closing date.  The following table shows the example.
  A

  Summary Dept	Warehouse/process dept configured below	End date
  A0001	B0001	2001/04/30
  A0001	B0002	2001/04/30
  A0003	B0003	2001/04/30

  
  S

  Summary Dept	Warehouse/process dept configured below	End date
  S1000	D001	2001/05/30
  S1000	B0002	2001/05/30
  S1000	D0006	2001/05/30

  Warehouse/process dept "B0002" is configured below the summary dept "A0001," and is also configured under "S1000."
  In this example, if S is saved after A, the closing date of "B0002" will be the latest entry date "2001/05/30."