Procedure for settle claims

Functions outline

Executes settlement of collection plan data input in [Claims entry] and [Sales entry].
Data that has not been approved, and auto-journal object that auto-journal is not executed are to be included in this process. However, it is possible to settle only part of all "Claims" (Partial Settlement Function).

1. Screen display method

1. Select [Claims] → [Claims Control] → [Settle].
   
2. Select [Settle Claims] from menu.
   [Settle claims] screen then appears.

2. Search conditions entry

→To Menu Reference

1. Input search conditions for claims data to be subject to settlement.
   To accelerate the speed of extracting the data, make these conditions as precise as possible.
2. At least one of the check boxes in the [Settle type] must have been activated.
   If none of them have been activated, an error message will appear.
3. Click on "Start (A)."
   → [Settle claims (settle object)] screen appears.

3. Procedure for specifying settle object

→To Menu Reference

1. Check the box marked [Settle object] for any claims data that you wish to indicate as object of settlement.
   
2. If you wish to indicate all extracted claims data as object of settlement, click on "Set all (H)."
   
3. Please input the settle amount in "Receive /Pay Amt (A)."
   If there is a difference between this and the total settle amount (B), an error message will appear warning: "Receive amt (A)" does not match "Total settle amt (B). Do you wish to proceed with execution?" The discrepancy can be adjusted in the [Settle claims (details entry)] screen, which appears next.
4. Click on "Start (A)"
   → The [Settle claims (details entry) ] screen appears.

4. Details entry screen

→To Menu Reference

1. Confirm the receive/pay amount.
   
2. If you wish to make an adjustment of the transfer commission, for example, click on "Adj entry (W)."
   → The [Settling adjustment entry] screen appears.
3. Once you have confirmed the receive/pay amount and made any adjustments to the amounts, click on "Start (A)."
   → The selected data is settled, and auto-journal will be carried out for it to be reflected in the account.
   

5. Adjustment entry screen

→To Menu Reference

1. Input the journal and the amount.
   
2. Click on "Commit (K)"
   Input data is displayed in the Spreadsheet (bottom of screen).
3. Do not forget to click on "Tax (H)."
   
4. Click on "Exit (E)."

Screen transition for settle claims

Here is a diagram of the settle claims screen transition.