Issue debt voucher and the individual payment notices

Issue the debt vouchers and the individual payment notices in accordance with the debt data.
→To Operation Procedure

Screen Transition

[The Unpaid Control Module]
  ↓
[Issue Voucher]
  ↓
[Issue Debts Voucher]
  ↓
[Issue debt voucher] screen

Item Setup

[Searching Items]

• Object of output
  Select the voucher to be output, either [Debts voucher] or [Indiv payment notice]. Issue the voucher using the format that has been registered in advance.
  
• Entry date, Update date and Approved date
  Set the range of the debt data for the voucher to be issued. Select either the [Entry date], [Update date] or [Approval date].
  
• Internal No.
  
• Debts No.
  
• Post pad
  Specify the content and the color of the post pad for the debt data relating to the voucher to be issued. It is also possible to carry out a text search.
  
• Payee/Correspondent group (option button)
  Specify whether the debt data relating to the voucher to be issued is entered either with "Payee" or a "Correspondent group".
• Payee/Correspondent group
  Select a payee or a correspondent group for the debt data relating to the voucher to be issued. The range cannot be set in the case of a "Correspondent group".
  
• Department issuing the voucher
  Specify the department issuing the voucher for the debt data relating to the voucher to be issued to narrow down the data.
  
• Update operator
  Specify the update operators for the debt data relating to the voucher to be issued to narrow down the data.
  
• Approval operators
  Specify the approval operators of the debt data relating to the voucher to be issued to narrow down the data.
  
• Prefix No.
  Select either [Debt data], [Operator setup (Update OP)], or [Operator Setup (Approval OP)].
  [Operator setup (Update OP)] denotes the initial display of the prefix number set up by the [Operator setup] tab in [Employee setup]. It is not the prefix of the voucher No. Therefore, only the journal data whose scope of prefix numbers are specified from the update operators who are maintained in the debt data can be displayed as a list.
  
• Approval status
  Specify the approval status of the debts data serving as the object of issue to narrow down the data. It is possible to select from [Unapproved], [Approved] or [Denied].
  
• Payment type
  Specify the payment type of the debts data serving as the object of issue to narrow down the data. It is possible to select from None, Individual or [Monthly Closing].
  
• Output option
  To include the data of the vouchers that have been already issued in the search, select the [Include Issued] checkbox. This data is not displayed if it has been specified in [Voucher File Setup] in the [System Custodian module] that the issued voucher flag is not to be used.
  Where the [Output of Text Item] checkbox is selected, the payment plan is summarized.

[Spread]

• Issue
  A check mark appears on the row of the voucher to be issued.
  
• Save to file
  Select this checkbox to save a voucher as a file.
  
• Issued
  A check-mark appears on the data of the vouchers issued. It cannot be changed. If it is specified in [Voucher File Setup] in the [System Custodian] module that the issued voucher flag is not to be used, this data is not displayed.
  
• Entry date
  
• Debts No.
  
• Internal No.
  
• Payment description
  
• Payee code and name
  
• Department code and name
  
• Currency
  
• Amt including tax
  
• Update operator code and name
  

[Buttons]

• Name 1/2
  
• Bulk setup and Cancel all (issue)
  Use this button to turn the [Issue] checkbox in the [Spread] on or off collectively.
  
• Bulk setup and Cancel all (save to file)
  Use this button to turn the [Save to File] checkbox in the [Spread] on or off collectively.
  
• Refer
  Use this button to refer to the content of the voucher in the row on which the cursor is positioned in the [Spread].
• Clear
  
• Change document
  Use this button to change the format of a voucher.
  
• Start
  
• Exit