Create expense management data

The data entered in [Expenses management module] is managed in the Web management database.  Out of the data, those processed in auto-journal and those to be automatically transferred/settled in the [Bank account control module] will be transmitted to the A.S.I.A. main database with the method below.
 →  To Operation Procedure

Screen Transition

[Expenses management module]
  ↓
[Entry]
  ↓
[Create expenses management data]
  ↓
[Create expenses management data] screen

Item Setup

[Spread] (Upper portion of the screen)

• Transmission object flag
  Turn ON the check boxes of the data to be transmitted to the A.S.I.A. main server.
  The data with the check boxes turned OFF will not be saved in the A.S.I.A. main database (with the default setting, every checkbox is turned ON).
  Data with the check boxes turned OFF will be redisplayed with their check boxes turned ON again when the "Start" button is clicked.
• Voucher type
  One of the following is displayed: "Suspended payment of T-Expns," "Even-up T-Expns," "Suspended payment of E-Expns," "Evening-up of E-Expns," "Suspended payment of Expns," or "Even-up of Expns."
• Voucher No.
  One of the following is displayed: "Suspended payment of T-Expns No.," "Even-up T-Expns No.," "Suspended payment of E-Expns No.," "Evening-up of E-Expns No.," "Suspended payment of Expns No.," or "Evening-up of Expns No."
• Entry date
• Payment due date
• Employee code/Correspondent code, Name
• Department code, Name
• Closing date

[Spread] (Lower portion of the screen)

• Type
• Voucher No.
• Location
• Error message

[Process results]

• Process results
  The processing time, the processed count, and the unprocessed count is displayed.

[Buttons]

• Name1/2
• Refer
• Start
  When the "Start" button is clicked, the newest information for only the data with the "Transmission object flags" turned ON will redisplay as follows:
  
  When another operator changed the approval status while the data list was being displayed on the [Spread]:
  The data of which the status changed from "Approved" to "Unapproved" or "Denied" will be cleared.
  The data of which the status changed from "Unapproved" or "Denied" to "Approved" will be redisplayed on the [Spread].
  
  When another operator modified the data while the data list was being displayed on the [Spread]:
  The newest data will be redisplayed.
  
  When the "Transmission object" check box is turned on, but another operator has already transmitted the data to the A.S.I.A. main server:
  That row will be cleared when the "OK" button is clicked.
  
  In the case of any of the above, the message "a part of the data has be updated/deleted by another operator" will appear.

• Exit