Register correspondent group

In this module, the correspondents registered in [Register correspondent] can be grouped.  Correspondents can be grouped at one level.
 → Correspondent

Screen transition

[Master management]
  ↓
[Common master]
  ↓
[Trade management]
  ↓
[Register correspondent group]
  ↓
[Register correspondent group] screen – [Details 1] tab, [Details 2] tab, [Additional information] tab, [Register structure] tab

Item setup - [Details 1] tab

1. Select correspondent group (or register new correspondent group)
   Clicking the "Reference" button lists that meet the read conditions.  Select the correspondent group to set up.  The information on the correspondent group selected is displayed on the [Details 1] tab.
   To register a new correspondent, click the "New" button.

• Correspondent group, code
  Select conditions to read the correspondent groups to register or refer to.  A range of correspondent group codes can be specified.
• Code, name
  The codes and names of the correspondent groups that meet the read conditions are displayed.

2. Enter details (1)

• Code
  Up to 20 English one byte characters can be entered.  
• Active
• Term of validity
• Name 1, 2
• Searching
• Extension flag
• Relation type
  Select from the following options: "Parent Co," "Consolidated subsidiary," "Equity method subsidiary Co," "Non-consolidated subsidiary," "Equity method affiliated Co," "Equity method non-applied Co," "Parent Co branch/factory," and "Others."  Correspondents can be grouped independent of the relation type.  The relation type is available for interlocking with the consolidation package.  
• Zip, address 1, address 2
  Enter the zip and address of the correspondent group.
• TEL 1/TEL 2, FAX
  Enter the telephone No. and FAX No. of the correspondent group.
• E-mail 1/E-mail 2, URL
  Enter the E-mail address and URL of the correspondent group.
• Region
  Enter the region to which the correspondent group belongs.  Select from the regions registered in [Register region].
• Credit limit check
  Check the box to check the credit limit for individual groups.
  Only the correspondent groups with this check box checked are displayed as the registration object in [Register credit limit].
  For correspondent groups with this box checked, only the structure of the correspondents with "Correspondent group" specified as "Credit limit check type" in [Register correspondent] can be registered.  

Item Setup - [Details 2] tab

1. Enter details (2)

• Monthly invoice setup, monthly payment notice setup
  Set the date to be displayed by default for the closing date to be used in [Issue monthly invoice] of [Claims control module] and [Issue monthly payment notice] of [Debts control module]. 
• Closing date
  Set the closing date between "1" and "31" inclusive.  Enter "31" when the last day of the month is the closing date.
• Monthly margin
  Set the monthly margin between the closing date and the collection date/payment date.  Enter "0" if the collection date/payment date is in the same month as the closing date, "1" if it is in the next month and "2" if it is in the month after next. 
• Issue date
  Set the bulk invoice/bulk payment voucher issue date between "1" and "31" inclusive.  Enter "31" when the last day of the month is the issue date.  If the date is the same as or after the closing date, it is regarded as in the same month as the closing date.  If it is before the closing date, it is regarded as a date in the next month. 
• Collection date/Payment date
  Set the collection date/payment date between "1" and "31" inclusive.  Enter "31" when the last day of the month is the date.  
• Statement of account setup
  If this is the correspondent group for which statement of accounts is created, set the following items: 
• Closing date
  Set the closing date between "1" and "31" inclusive.  Enter "31" when the last day of the month is the closing date.
• Data to summarize
  Select "Claims data only," "Debts data only" or "Claims/Debts."
  Options depend on the "Relation type" set on the [Details 1] tab as shown bellow:
  For "Vendor": fixed to "Debts data only"
  For "Cust": fixed to "Claims data only"
  For "Cust & Vendor" or "Related company": any of "Claims data only," "Debts data only" and "Claims/Debts" can be selected
• Output settlement history
  Check the check box to specify as an object of settlement history output.
• Output aging report
  Check the check box to specify as an object of aging report output.
  Set the following items if the check box is checked:
  Summary type:
  Select "Month" or "Date."
  Output number of column:
  Select the number between "1" and "13" inclusive.
  Date interval:
  Enter a number between "1" and "99" inclusive.

Item Setup - [Additional information] tab

1. Enter additional information

• Item 1-10
  Enter additional information.  The name displayed can be changed in [Additional information name setup] of [System custodian]. 

Item Setup - [Register structure] tab

[Register correspondent group structure]

1. Select correspondent group
   Clicking the "Reference" button lists the current structure information on the correspondent groups that meet the read conditions on the left part of the screen.  The right part of the screen lists correspondents registered.

• Correspondent group
  Select conditions to read the correspondent groups to register or refer to.
  A range of correspondent groups can be specified.

2. Drag the Correspondent from the right to the left part of the screen and drop
   Select from the right part of the screen the correspondent for which structure is to be registered for the specified correspondent group and drag and drop to the correspondent group folder on the left part of the screen.  Selecting while the Ctrl or Shift key is pressed down allows dragging and dropping more than one correspondent at one time.
   The correspondent with the "Group control" box checked on the [Details 3] tab of [Register correspondent] is marked with a red icon () for identification on the left part of screen.
   To correspondent groups with the "Credit limit check" box checked on the [Details 1] tab, correspondents other than those with "Correspondent group" specified as "Credit limit check type" cannot be dragged and dropped.

[Change of cancel correspondent group structure]

1. Right-click a correspondent on the left part of the screen
   To cancel correspondent group structure registration, select the correspondent concerned on the left part of the screen and click the right button of the mouse and select "Exclude from structure" or drag it to drop to the right part of the screen.
   To change correspondent group structure, cancel the structure registration once and drag and drop from the right to the left part of the screen again.

Buttons

• Reference
• Name1/2
• New
• Save
• Clear
• Delete
• Print
• Exit