Register correspondent

Screen Transition

[Master management]
  ↓
[Common master]
  ↓
[Trade management]
  ↓
[Register correspondent]
  ↓
[Register correspondent] screen – [Details 1] tab, [Details 2] tab, [Details 3] tab, [Details 4] tab, [Sales/Purchase 1] tab, [Sales/Purchase 2] tab, [Additional information] tab

Item Setup - [Details 1] tab

Select correspondent (or register new correspondent)
Clicking the "Reference" button lists the correspondents that meet the read conditions. Select the correspondent to set up. The information on the correspondent selected is displayed on the [Details 1] tab.
To register a new correspondent, click the "New" button.

Correspondent, correspondent group, code
Select conditions to read the correspondents to register or refer to.
Correspondent:
Select this to directly search for a correspondent. A range of correspondent codes can be specified.
Correspondent group:
Select this option to select a correspondent group and specify a correspondent for which structure is registered in the correspondent group.
Correspondent type
Select the type of correspondent to refer to from the following options: "All," "Vendor," "Cust," "Cust & Vendor," "Related company." This is displayed only when the specified range is "Correspondent."
Code
Select the code according to the selection of "Correspondent"/"Correspondent group" and "Correspondent type."
Code, name
The codes and names of the correspondents that meet the read conditions are displayed.

Enter details (1)

Code
Up to 20 English one byte characters can be entered. Note that codes that coincide with employee codes or financial institution codes cannot be registered.
When the "Also register as delivery to" check box is checked on the [Sales/Purchases 2] tab and saved, the codes entered here are copied to [Register delivery to] of [Logistics master module]. If a correspondent "also registered as delivery to" is deleted, the code specified remains as an item of registration as a correspondent and the same code cannot be used for "Also register as delivery to." The corresponding delivery destination must be deleted in [Register delivery to].
Active
Term of validity
Correspondent type
General, SP
Specify whether the importance of this correspondent is "General" or "SP." This can be used as a key for searching sales order data or shipping order data or outputting lists in [Sales subsystem].
Name 1, 2
Searching
Extension flag
Zip, address 1, address 2
Enter the zip and address of the correspondent.
TEL 1/TEL 2, FAX
Enter the telephone No. and FAX No. of the correspondent.
E-mail 1/E-mail 2, URL
Enter the E-mail address and URL of the correspondent.
Segment code
Enter a code for the business segment to which the correspondent belongs, which is used in [Consolidation control module] of [Disclosure subsystem]. Up to 20 alphanumeric characters can be entered.
The set segment code can be specified as the summary unit of consolidated data.
Consolidated correspondent code
Enter the correspondent code to use in the consolidated accounting package. Up to 20 half-sized alphanumeric characters can be entered.
TAX ID 1/TAX ID 2
This is an item for compliance with the tax system of Singapore (GST No.), etc. Use as required. Up to 20 English one byte characters including half-sized hyphens can be entered.
Region
Enter the region to which the correspondent belongs. Select from the regions registered in [Register region]. When a region with the "Export restriction" check box ON in [Register region] is selected, "STC setup" on the [Sales/Purchase 1] tab is required.

Item Setup - [Details 2] tab

Enter details (1)

Invoice type (default), payment type (default)
Select default types of invoice for sales control and claims and of payment for purchase control and debts. Options include: "None," "Indiv" and "Monthly invoice/Monthly payment notice."
Display initial due date, payment due date
Specify conditions for automatic calculation of defaults of "Scheduled receipt date" of sales control and claims and of "Payment due date" of purchase control and debts.

Specification	Comment
Days	Specify the number of days after the entry date. Enter the number of days in "Distance-Days after."
Months	Specify the number of months after the entry date. Enter the number of months in "Distance-Months after."
Follow monthly invoice setup/ Follow monthly payment notice setup	Set "Closing date," "Monthly margin," "Issue date" and "Collection date/Payment date" in "Monthly invoice setup" and "Monthly payment notice setup" of the [Details 4] tab.

Receiving due date in case financial institution closed setup
Select a receiving due date to substitute for the original due date when it falls on a holiday of financial institutions. Options are: "Previous business day," "Next business day" and "None." The default is "Previous business day."
When the calculated receiving due date coincides with a holiday set in [Register calendar] of [Common master module], the date is replaced by "Previous business day" (the day before the holiday) or "Next business day" (the day after the holiday) or not changed ("None") according to the setting. Substitution may apply to: "Receiving due date" in sales Control, "Receiving due date" in claims and "Due date" in notes receivable.
Payment due date in case financial institution closed setup
Select a payment due date to substitute for the original due date when it falls on a holiday of banks. Options are: "Previous business day," "Next business day" and "None." The default is "Previous business day."
When the calculated payment due date coincides with a holiday set in [Register calendar] of [Common master module], the date is replaced by "Previous business day" (the day before the holiday) or "Next business day" (the day after the holiday) or not changed ("None") according to the setting. Substitution may apply to: "Payment due date" in sales Control, "Payment due date" in claims and "Due date" in notes receivable.
Disclosure information
Enter information on "Capital" (currency, amount), "Business contents" and "Number of Emp."

Item Setup - [Details 3] tab

Enter details (3)

Display initial claims/debts settlement method
Set the "Claims settlement method" and "Debts settlement method" to be displayed by default when entering transactions with this correspondent. This setting is optional. The options of methods are claims settlement methods registered in [Register claims settlement method] of [Claims control module] and debts settlement methods registered in [Register debts settlement method] of [Debts control module].
When "Claims/Debts-B.A.C. interlocking" is set to "Interlock" in [Parameter setup] of [System custodian module], entry of "Claims settlement method code" is required for correspondents that receive by auto-transfer.
When "Claims/Debts-B.A.C. interlocking" is set to "Interlock" in [Parameter setup] of [System custodian module], entry of "Debts settlement method code" is required for correspondents that pay by auto-transfer.
Other setup
Set the "Corresp's financial Inst" and "Corresp's bank account" to be displayed by default when entering transactions with this correspondent. This setting is optional. The options are financial institutions registered in [Register financial institution] of [Common master module] and bank accounts registered in [Register bank account] of [Common master module].
"Corresp's financial Inst" is displayed by default in "Finncl Institutn" of entries of purchase control, "Corresp's financial Inst" of debts and "T/F source finncl Institutn" of debts.
"Corresp's bank account" is displayed by default in "T/F Dest" of entries of purchase control, "Corresp's financial Inst" of debts and "T/F source account" of debts.
When "Claims/Debts-B.A.C. interlocking" is set to "Interlock" in [Parameter setup] of [System custodian module], entry of "Corresp's bank account" is required for correspondents that pay by auto-transfer.

Notes receivable site, notes payable site
Set the "Notes site" to be displayed by default in [Notes receivable entry] of [Notes receivable module] and [Notes payable entry] of [Notes payable module].

Specification

Comment

Days

Specify the number of days after the drawing date. Enter the number of days in "From drawing date-Days after."

Months

Specify the number of months after the drawing date. Enter the number of months in "From drawing date-Months after."

Group control
To issue notes by individual correspondent group in [Bulk notes payable entry] of [Notes payable module], the correspondent with this box checked is displayed by default as the correspondent in status after notes divide. Group control is available for only one correspondent in a correspondent group. The correspondent set for group control is marked with a red icon for identification on the [Register structure] tab of [Register correspondent group].

Correspondent

Amt

→　when divided by two　→

Correspondent

Amt

Company A

10,000

Company A

40,000

Company A

20,000

Company B

30,000

Company C

10,000

Company A

40,000

Company D

10,000

Total

80,000

B.A.C. AUTO-TRANSFER COMMISSION PAID
If the correspondent pays transfer commissions in [Bank account control module], check this check box. Uncheck the box if your company pays transfer commissions.
When "Claims/Debts-B.A.C. interlocking" is set to "Interlock" in [Parameter setup] of [System custodian module], the entry is required.

T/F applicant name
Set the T/F applicant name to be displayed by default when entering this correspondent as the T/F destination in [Debts entry] of [Unpaid control module], [Payment plan adjustment entry] of [Debts control module] and [Purchase entry] of [Purchase control module]. Options are transfer applicant registered in [Register transfer applicant] of [Debts control module].
When "Claims/Debts-B.A.C. interlocking" is set to "Interlock" in [Parameter setup] of [System custodian module], the entry is required.

Item Setup - [Details 4] tab

Enter details (4)

Monthly invoice setup, monthly payment notice setup
Set the date to be displayed by default for the closing date to be used in [Issue monthly invoice] of [Claims control module] and [Issue monthly payment notice] of [Debts control module].

Closing date
Set the closing date between "1" and "31" inclusive. Enter "31" when the last day of the month is the closing date.

Monthly margin
Set the monthly margin between the closing date and the collection date/payment date. Enter "0" if the collection date/payment date is in the same month as the closing date, "1" if it is in the next month and "2" if it is in the month after next.

Issue date
Set the bulk invoice/bulk payment voucher issue date between "1" and "31" inclusive. Enter "31" when the last day of the month is the issue date. If the date is the same as or after the closing date, it is regarded as in the same month as the closing date. If it is before the closing date, it is regarded as a date in the next month.

Collection date/Payment date
Set the collection date/payment date between "1" and "31" inclusive. Enter "31" when the last day of the month is the date.

Statement of account
Check the check box if this is the correspondent for which statement of accounts is created.
Set the following items if the check box is checked:

Data to summarize
Select "Claims data only," "Debts data only" or "Claims/Debts."
Options depend on the "Correspondent type" set on the [Details 1] tab as shown bellow:
For "Vendor": fixed to "Debts data only"
For "Cust": fixed to "Claims data only"
For "Cust & Vendor" or "Related company": any of "Claims data only," "Debts data only" and "Claims/Debts" can be selected

Create option (displayed only when "Statement of account setup" is ON)
Set the following items if the "Statement of account setup" check box is checked:

Output aging report
Check the check box to specify as an object of aging report output.
Set the following items if the check box is checked:
Summary type:
Select "Month" or "Date."
Output number of column:
Select the number between "1" and "13" inclusive.
Date interval:
Enter a number between "1" and "99" inclusive.

Item Setup - [Sales/Purchase 1] tab

Enter sales/purchase information (1)

VAT summary unit
Register the "VAT summary unit" for this correspondent. VAT is calculated based on the summary unit set here.

Summary unit

Details

None

Select this when no VAT is entered. When "None" is selected, taxable types cannot be set for individual entries.
When not using [Sales control subsystem], or "Purchase control subsystem," select "None" for all correspondents.

Detail row unit

Select this when VAT is entered for individual detail row. When "Detail row unit" is selected, VAT (taxable type) can be set for goods/charges.

Voucher unit

Select this when VAT is entered for individual voucher. When "Voucher unit" is selected, taxable types cannot be set for individual goods. VAT is summarized in charges with the charges type specified as "VAT." "Taxable type" specifying the taxable type to be displayed by default on the voucher entry screen is displayed only when "Voucher unit" is selected.

Taxable type (sales), taxable type (purchase)
Set the taxable type to be displayed as default on the entry screen.
This is displayed only when "VAT summary unit" is "Voucher unit." Options depend on the "Correspondent type" set on the [Details 1] tab as shown bellow:

For "Vendor": Only "Taxable type (purchase)" will be displayed

For "Cust": Only "Taxable type (sales)" will be displayed

For "Cust & Vendor" or "Related company": both "Taxable type (sales)" and "Taxable type (purchase)" will be displayed.

Discount setup
This is an item for future enhancement and currently unused.

STC setup
Make the following settings for correspondents to which export control restriction applies:

Export restriction
Specify whether the correspondent is to be the object of export control restriction by selecting "Applied," "Not applied" or "(blank)."
To specify the correspondent as the object of export control restriction, select "Applied." When a region with the "Export restriction" box checked in [Register region], "Applied" must be selected.
When " (blank)" is selected, the correspondent is regarded as unregistered. Specifying this correspondent in "Accountee," "Consignee" or "End user" on the [Sales order entry 1] screen generates an STC error "INI" on the [Sales order gate] screen.

Internal blanket No. 1, 2
Up to 15 English one byte characters including half-sized hyphens can be entered. When a number is entered, enter the corresponding term of validity. Terms of validity for internal blanket No. 1 and No. 2 cannot overlap.
If an item with "#(STC object)" or "%(inspecting goods)" set in "STC type" in [Register goods] of [Logistics master] is ordered, specifying a correspondent without "Internal blanket No." in the term of validity in "Accountee," "Consignee" or "End user" on the [Sales order entry] screen generates an STC error "E4" on the [Sales order gate] screen.

Flexible setup 1-5
Select from flexible masters registered in [Register flexible master (register correspondent)] of [Flexible master management]. Names displayed such as "Flexible master 1" can be changed in [Additional information name setup (master/common)] of [System custodian module].

Item Setup - [Sales/Purchase 2] tab

Enter sales/purchase information (2)

Default currency
Select the currency to be displayed as default from currencies registered in [Register currency]. The Std currency is displayed by default.

Display initial rate type
When a foreign currency is selected in "Default currency," select the rate type to be displayed by default for the corresponding currency from the following options: "None," "TTB," "TTS," "TTM," "Internal rate," "Cach-S," "Acceptance-S," "AS-B," "Usance-B," "AS (NoneL/C)," "Cach-B." For Std currency, this is always "None" and cannot be change.

Credit limit check type
Select the unit of credit control in [Register credit limit]. Select "No," "Correspondent" or "Correspondent group."
Correspondents with different check types cannot be registered in the same correspondent group in [Register correspondent group]. If check types are once used in [Register credit limit] or [Register correspondent group] for registration, the types cannot be changed unless the registration is deleted.

GUI No. numbering type
This is an item for compliance with the tax system of Taiwan. Enter "Domestic" or "Foreign" as required.

Reserved priorities
Up to three half-sized numbers can be entered for priorities for bulk reservation of inventory.
The priorities entered here are referred to when "Accountee" is specified as the priority key for bulk reservation of goods for more than one sales order data in [Sales reserve] of [Sales order module]. If the numbers are the same, the correspondent codes are further referred to.

Delivery destination master simultaneous registry
The box can be checked only at new registration. The status cannot be changed after saving. Be sure to check the box for correspondents to register as delivery destinations. Only the correspondents with the box checked are copied to [Register delivery to] of [Logistics master module] and can be registered as delivery to.
Checking this check box automatically copies the correspondent to "Default delivery destination" at saving and registers as delivery to at the same time. "Outgoing warehouse" is displayed for entry of default outgoing warehouse as a delivery destination.
Notes: If a correspondent simultaneously registered in the delivery destination master is deleted in [Register correspondent], the data of the correspondent as a delivery destination remains in the system. To delete the information as a delivery destination, individually delete in [Register delivery to] of [Logistics master module].

Outgoing warehouse (displayed only when Delivery destination master simultaneous registry box is checked at new registration)
Enter the default outgoing warehouse to delivery destination. The outgoing warehouse registered here is displayed in [Register delivery to] of [Logistics master module] by default, which allows use as a delivery destination only by registering structure with [Register delivery to].

Default delivery destination
Enter the correspondent to be displayed by default as a delivery destination or vendor when a correspondent concerned is displayed at sales or purchase data entry. Only correspondents registered in [Register delivery to] can be entered here.
If a new correspondent is registered and saved with the "Delivery destination master simultaneous registry" check box checked, the correspondent concerned is automatically set as the default delivery destination and registered as a delivery to at the same time.

Item Setup - [Additional information] tab

Enter additional information

Item 1-10
Enter additional information. The name displayed can be changed in [Additional information name setup] of [System custodian].

Buttons

Name1/2

New

Save

Clear

Delete

Print
Correspondents to be output can be specified by "Correspondent type" ("All," "Vendor," "Cust," "Cust & Vendor" or "Related company").

Exit

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Correspondent	Amt	→　when divided by two　→	Correspondent	Amt
Company A	10,000		Company A	40,000
Company A	20,000
Company B	30,000
Company C	10,000		Company A	40,000
Company D	10,000
Total	80,000

Summary unit	Details
None	Select this when no VAT is entered. When "None" is selected, taxable types cannot be set for individual entries. When not using [Sales control subsystem], or "Purchase control subsystem," select "None" for all correspondents.
Detail row unit	Select this when VAT is entered for individual detail row. When "Detail row unit" is selected, VAT (taxable type) can be set for goods/charges.
Voucher unit	Select this when VAT is entered for individual voucher. When "Voucher unit" is selected, taxable types cannot be set for individual goods. VAT is summarized in charges with the charges type specified as "VAT." "Taxable type" specifying the taxable type to be displayed by default on the voucher entry screen is displayed only when "Voucher unit" is selected.