Concept of authority in A.S.I.A.

Concept of authority

The following shows 4 major kinds of authority settings.

• Authority with the company unit
  The company code needs to be specified at login.  So, employees who are not registered as operators in the company can not specify the company code for logging in.
• Update, approval and authority for referring with the department unit
  Authority to make updates, authority to approve and authority to refer are set for each employee in the "Operator" tab from the system custodian [Employee setup].  For details, refer to the following.
• Execution limitation with the operator class unit
  The menu that permits use of each class is set in the "Security" tab from the system custodian [Class Setup].  In the default, all menus are permitted.  For example, when authority to use a menu is changed according to the employee class, please change the setting.
• Authority to refer to amount information
  It is possible to limit amount information reference when shipping and receiving by using the "Hide Amt" of the "Class" tab from the system custodian [Class setup].  If the check box in ON, amount information is not displayed on the inventory control module screen, the manufacturing actual module screen and the form.  However, the "Authority to refer inventory Amt" from the system custodian [Employee setup] is not used now.

Authority for update, approval and reference

When the summary department is specified for each authority in the "Operator" tab from the system custodian [Employee setup], authority is given to the department (summary department, department) under the control of the summary department, which is registered in the common master [Register department structure].  When the entry department is specified for each authority, the authority is given only to that department.

• Authority to Update
  When the operator logs in who has authority to update, it is possible to update voucher entry and the voucher by specifying the department that has authority to update or a lower department from the summary department.  Please keep in mind that departments that do not have authority to update are also displayed on the pull-down menu such as on the entry screen.  For limitations of the departments that do not have authority to update, refer to "About department entry at voucher data entry" from [What a department is].
  When an operator logs in who is set as "None" for authority to update, transaction data such as voucher entry, which has department specifications, can not be input.  Some of the work such as template and master registration is possible.
  However, the following modules/functions/screens do not have limitations of authority to update (registration is possible with or without authority to update and range).
• The register master screen for specifying the department (Authority to update is referenced for [Register balance] and [Budget register])
• Data maintenance module
  Operator limitations for execution and the process speed are considered.
• Closing control annual closing
  Operator limitations for execution, update process for the whole company and the process speed are considered.
• Absorption module

The following shows an authority setting sample and the authority range for normal entry.

• Authority to update department setup = A
  Entry department (C1-C5) can enter and update.
• Authority to update department setup = B1
  C1, C2 and C3 can enter and update.
• Authority to update department setup = C5
  Only C5 can enter and update.
  
  

When the menu specifies the department in the specified range (auto-journal claims and settle (receipt/claims)), authority to update is referred to for the specified department for headers, details and plans.

• Authority to update department setup = A
  BothNo.001 and No.002 vouchers can be read
• Authority to update department setup = B1
  Only voucherNo.002 can be read (because there is no authority to update for C4 department in the 3rd row of voucher No.001 details)
  
• Authority to approve
  When an operator logs in who has authority to approve, it is possible to approve entered vouchers by specifying the department that has authority to approve or by specifying a department under the control of the summary department.  The list of approved objects shows only department data that can be approved.  Data that is entered by a department that does not have authority to approve is not shown as an approval object, even with or without search conditions.
  Also, when an operator logs in who is set as "None" for authority to approve, the "Voucher approval" menu from the accounting subsystem becomes lightly displayed and is impossible to select.  Other approval menus also are shown but none of the data is shown as the approval object.
  Because of this function, keep in mind that when the same search condition is specified, displayed contents of the approval object list depends on the operator.
• Authority to refer
  When an operator logs in who has authority to refer, the entered voucher can be referred to by the department that has authority to refer or by lower departments of the summary department.  The list of search results shows only department data that is possible to be referred to.  Data that is entered by a department that does not have authority to refer is not shown, even with or without search conditions.  For limitations of departments outside the authority to update, refer to "About department specifications at form output/data searching" from "What a department is."
  When an operator logs in who is set as "None" for authority to refer, it is impossible to search vouchers from the specified departments.  Some of the work such as template and master registration is possible.