About vouchers/forms

What vouchers are in A.S.I.A.  

In A.S.I.A., single forms are considered a "Voucher" such as vouchers, for example T/F, receiving and payment, vouchers for sales/purchasing such as bill of delivery and sales vouchers and vouchers for inventory control such as incoming and outgoing.  Voucher entering is done by the "Entry" function from each module.  Voucher outputting uses the [Issue voucher] menu from each module.

In A.S.I.A., voucher printing is done using Microsoft Excel.  Each voucher printing format is made using Microsoft Excel files (.xls), so it is possible to customize the printing format for modifications and changes.  Also, when printing, it is possible to save it as a file (.xls) without outputting it to the printer.  So, it is possible to have a paperless voucher and to have data coordination with other systems.

• Issued voucher management
  About vouchers outside of voucher (transfer vouchers, receiving vouchers and payment vouchers), the "Issue voucher" function shows whether or not a voucher is issued by the check box ON/OFF on each entry screen.  About claim vouchers, when a saved voucher is referenced on the [Claims entry] screen and if the [Issued claims voucher] check box is ON, the voucher is already issued.  This issued voucher check box can not be switched ON/OFF on the entry screen.
  It is possible to set management for whether or not each voucher is already issued by [Voucher file setup].

  Setting	Voucher Type	With/without issue flag
  Accounting	Transfer voucher (Std1), Transfer voucher (Std2), Receiving voucher (SC), Payment voucher (SC), Transfer voucher (multi-currency1), Transfer voucher (multi-currency2), Receiving voucher (multi-currency), Payment voucher (multi-currency)	Without
  Claims/Notes receivable	Claims, Individual receipt, Receipt, Monthly invoice, Receipt of notes receivable	With
  Debts	Debts, Individual payment notice, Monthly payment notice	With
  Claims/Debts	Claims/debts balance statement	Without
  Sales	Quotation, Sales order form, Shipping order, Bill of delivery, Packing list ,Invoice, Receipt, Credit memo	With
  Purchase	Purchase request, Purchase order form, Arriving voucher, Purchase voucher, Debit memo	With
  Inventory control	Outgoing voucher, Incoming voucher, Inventory moving voucher, Manufacturing No. transfer voucher, Production schedule voucher, Production voucher	With

• About issued vouch modification
  Keep in mind that if an invoice and purchase order form are vouchers that are set as management for whether or not it is issued and it is output at one time, the output contents of the voucher can not be modified on the entry screen.

• About bulk invoice an bulk payment
  It is not only possible to issue invoices and payment notices individually by the sales/purchase subsystem, but they also can be issued as one voucher from the monthly invoice and monthly payment notice by the claims/debts subsystem.  It is very convenient to do bulk invoice and payment of a certain period between closing dates as in Japan.  The [Register correspondent] and the [Register correspondent group] can set the initial display dates such as the closing date, issue date and collection date of the monthly invoice and monthly payment notice so that it is not necessary to enter the dates each time it is issued.
  
  In order to use bulk invoice and bulk payment, when the claims voucher, sales voucher, debt voucher and purchase voucher are entered, the invoice type/payment type needs to be saved as monthly invoice/monthly payment notice.  Also, the [Create monthly invoice data] and the [Create monthly payment notice data] need to be executed for those vouchers to extract data.
• About plan summary
  About the claims/debts claims vouchers, individual sheets, receipts, monthly invoices, debt vouchers, individual payment notices and monthly payment notices, when the "Plan summary" check box is ON, if each of the following items from the collection plan and payment plan are the same, details are summarized and output.
  
  Expiration date, Settle type (not a settlement method), T/F applicant name code, own financial institution code, own bank account code, correspondent's financial institution code, correspondent's bank account code (when a name is input directly, details are not summarized), JBA code, JBA branch code, bank account type, bank account No., check No., receipt No., maturity date, delivery location code, flexible master code1, flexible master code2, flexible master code3

What forms are in A.S.I.A.

In A.S.I.A., various lists, summaries and financial statements that can be output are considered as "Forms."  Form outputting is done using Microsoft Excel, so output results from A.S.I.A. can be edited in Microsoft Excel (such as unnecessary column deletion and form adjustment) and it is possible to print from the printer.

When the same process in Microsoft Excel is done at every form outputting, auto process work is possible using the macro function in Microsoft Excel.
If the process procedure is saved as a macro file in Microsoft Excel and the macro file is specified on the form output condition specification screen in advance, output is executed to Microsoft Excel reflecting the macro.  If the macro file name is specified on the output condition specification screen, A.S.I.A. holds it automatically.  So it is not necessary to specify it at every output.

For naming rules of form file names that are output and notes about output objects and output results, refer to "Form output."