Create monthly payment notice data - "New"

Monthly payment notice data can be prepared from the debts and purchase debts data.
Based on this data prepared, monthly payment notices can be issued using [Issue monthly payment notice].
 → To Operation Procedure

Screen Transition

[Debts Control Module]
 ↓ 
[Entry]
 ↓ 
[Create monthly payment notice data]
 ↓ 
[Create monthly payment notice data (from/to)] screen - "New" button
 "Create" button   →  [Create monthly payment notice data (details)] screen
[Create monthly payment notice data (from/to)] screen - "Modify/Delete" button

Item description

Depending on the selection made on the "New, Modify/Delete" frame, part of the screen switches, and it is possible to change between new and modify/delete processing.

[Header]

• New
  Select "New" to create a new monthly payment notice data.
• Modify/Delete
  Select "Modify/Delete" to modify or delete a monthly payment notice data already registered.

[Searching items]

• Currency
• Department
  Select the department to be searched.  A search of the header "Voucher entry Dept" is used for the debts and purchase debts data.  If the Summary Dept is specified, the subsidiary departments will also be searched.
• Closing date/Correspondent
  Specify whether to search by "Closing date" or "Correspondent" (accountee/correspondent group).  The searched data will be shown by closing date and correspondent in the spreadsheet part.
• Closing date
  If "Closing date" is selected in "Closing date/Correspondent," specify the date.  Data for the correspondents with this closing date will then be searched.
• Payee/Correspondent group
  If "Correspondent" is selected for "Closing date/Correspondent," specify the range for the payees or correspondent groups. 
• Separate debts date

[Spread] (searching results)

When the [Enter] key is pressed after entry for "From," "To," "Voucher issue Dept," or "Invoice description," the contents entered will be copied to the cells below that row.

• Object
  If a mark is placed in the object check box, that row will be used for preparing the monthly payment notice data.  However, it will be shown as unmarked for rows where the "Completed" check box is marked.
• Created
  For rows where the monthly payment notice data has been created, the check box will be marked, and cannot be changed.
• Entry date
• Monthly payment notice internal No.
  If the monthly payment notice data has been created, the monthly invoice internal number will be shown.  Otherwise the space will be blank.
• Monthly payment notice No.
  For the monthly payment notice data has been created, the monthly payment notice number will be shown.  Depending on [Parameter setup] of the [System custodian] module, it may be divided into "Prefix No." and "Numbering", or it may be manual entry.
• Correspondent code
  The correspondent that created the monthly payment notice data is shown.  If the search was performed by "Correspondent group," the correspondent groups will be shown.
• Name
  The name of "Correspondent" or "Correspondent group" is shown.
• Expiration date
• Voucher issue Dept code, Name
  Specify the department issuing the monthly payment notice data.  The controlling department can also be specified.
• Payment description
  A payment description of up to 100 characters can be entered. 

[Buttons]

• Refer
  Searches data that is the object of create monthly payment notice data using specified search conditions.
• Name 1/2
• Clear
• Set all
  Places marks in all the "Object" check boxes (except for items where the "Completed" check box is marked).
• Cancel all
  Removes all the marks from the "Object" check boxes (except for items where the "Completed" check box is marked).
• Create all
  Monthly payment notice data is prepared for all the rows where the "Object" check boxes are marked.
• Create
  Opens the [Create monthly payment notice data (details)] screen for the rows where the "Object" check boxes are marked. The details are shown. 
• Exit