Receiving/Payment voucher - Header tab (General accounting module)

Receiving/Payment voucher - Header tab (General accounting module)

In this section, you enter Receipt contents or Payment contents for the standard currency. You enter the contents on the Dr accounts for Receiving vouchers; the Cr accounts for Payment vouchers. There is only one entry-enabled account for each type: the Dr account for Receiving vouchers and the Cr account for Payment vouchers.
As for the Cr account for Receiving vouchers and the Dr account for Payment vouchers, you enter the data on the detail tab of the [Receiving voucher] screen or the [Payment voucher] screen.
→To Operation Procedure

Screen Transition

[General Accounting Module]
  ↓
[Entry]
  ↓
[Receiving Voucher] or [Payment Voucher]
  ↓
[Receiving voucher] or [Payment voucher] screen - Header tab
    "Read Ptrn" button → [Read journal ptrn] screen
    "Regist Ptrn" button → [Regist journal ptrn] screen
[Receiving voucher] screen or [Payment voucher] screen - Detail tab

Item Entry

[Header] tab (Main Item)

Entry Date
Enter the entry date of vouchers. The default displays system date and you can modify them.
Internal No.
Voucher No.
Voucher Description
Evidence No.
File Name
Data Level
Post Pad
Source Entry Date, Source Internal No., Source Voucher No.
They appear only when you copy a voucher by clicking the "Copy vchr" button or display a voucher that you created by coping other voucher.

Approval Status
The following approval status displays automatically: New - when you create a new voucher; Unapproved, Approved or Denied - when you display the existing voucher after creating a new voucher.
Each approval status is categorized as follows. Approval status varies some restrictions on modifying/deleting vouchers.

Approval Type	Comment
Unapproved	The system indicates Unapproved for all vouchers that you newly enter. You can freely modify/delete the unapproved vouchers. By default, the unapproved vouchers cannot be summary objects for form output. However, You can include the unapproved vouchers as summary objects when you output the forms with Include unapproved checked. And when more than one unapproved vouchers exist, the [Monthly update] cannot be executed.
Approved	You cannot modify/delete any approved vouchers. It is possible to display approval vouchers on the entry screen, but you cannot modify /delete them. For approved vouchers, the system does not allow you to modify/delete any vouchers unless you choose Cancel approval. The approved vouchers are included as summary objects for all forms.
Denied	You can freely modify/delete any denied vouchers. If you modify a denied voucher and save it, the status will change to Unapproved. For the Lists, Searching and Issue voucher, you can include the denied vouchers as output objects by selecting Include denied. Meanwhile, for the Summary sheets, the system always excludes these vouchers. When there is a voucher with denied status, a warning message appears before the execution of the [Monthly update]: "Denied data is present. Is it OK to execute?" Regardless of the message, you can process the monthly update. Please note that the accounting term balances do not include the amount of denied vouchers.

For "Unapproved," "Approved" or "Denied," only when voucher Internal No. is entered in Internal No. to display an existing voucher and you click the the "···" button (Approval details button), the [Approval status details] sub screen pops up so that you can check "Status," "Approved by", "Approved date" and "Comment."

[Header] tab (Receipt/Payment Contents)

A/C
Enter the Cash A/C. Of the A/C that you choose Cash or Bank deposit for the SP type in the [Register A/C and sub A/C] you can enter an A/C except VAT accounts.
Sub A/C
Enter here only when the A/C has a Sub A/C.
Department
Correspondent
Enter a correspondent or an employee who is registered in the [Correspondent register] or [Employee register].
Detail Description
Project Code 1, 2
Accounting Analysis Code 1, 2
Amt

[Buttons]

··· (Approval Details)
>>(Read Next Numbering)
Minus
The button is to perform negative conversion of a voucher on display for Amt/Amt (SC)/Tax/Tax (SC) to create/save a new voucher. When you click the button, a confirmation dialog will pop up. If you click the "OK" button, you can save the voucher. And clicking the "Cancel" button, you can go back to the previous screen instead of saving the voucher. Please note that when any approved vouchers display, the button appears shady and cannot be used.
Although the Reverse journal is commonly used, you can use the Minus journal to prevent the number of B/S accounts from increasing in case that vouchers that are deemed undoubtedly incorrect are created.
Copy Vchr
Read Ptrn
Regist Ptrn
Save
If you click the button without entering entry-required detail information (including the Cr account for Receiving vouchers, the Dr account for Payment vouchers), the [Detail] tab appears and a cursor moves to the items of which entry is missing.
Clear
Delete
Exit