Notes receivable entry - Main tab

Creates new notes receivable and modifies the notes data after status change.  However, the status of notes cannot be changed on this screen.
 →  To Operation Procedure

Screen Transition

[Notes Receivable Module]
  ↓
[Entry]
  ↓
[Notes receivable entry]
  ↓
[Notes receivable entry] screen - Main tab
[Notes receivable entry] screen - A/C tab

Item Setup

• Status entry date
  The system date is displayed by default, which can be changed.
• Notes type
  This can be modified only if the status is "Holdings" and not auto journalized.  Otherwise it cannot be modified.
  Note that modification is not allowed after status change.
• Renewal notes
  This item has been prepared in view of future enhancements and cannot be set at present.
• Internal No.
• Control No.
• Notes/Check No.
  Manually enter notes/check No.  Modification after notes status change is not possible.
• Related control No.
  When notes have been renewed, enter the control No. of old notes.  Only control No. of notes with the status "Renewal" can be entered.  Modification after notes status change is not possible. 
• Status
  The current notes status is displayed, which cannot be changed.
• Notes Dept
  This can be selected from the actual departments of the company.  Warehouse/Process Dept cannot be selected.
• Claims Dept
  The department selected with "Notes Dept" is displayed by default, which can be changed.  Warehouse/Process Dept cannot be selected.
• Correspondent
  This can be selected from correspondents with the correspondent type set as "Cust," "Cust & Vendor" or "Related company."  If a correspondent is selected, the "Drawer" and "Payment location" set for the correspondent concerned are displayed by default.
  This cannot be changed after status change.
• Drawer
  The drawer registered as default for the correspondent specified for "Correspondent" is automatically displayed, which can be changed by selecting other correspondent with the correspondent type "Cust," "Cust & Vendor" or "Related company."
  This cannot be changed after status change.
• Payment location
  The financial institution registered as default for the correspondent specified as "Drawer" is automatically displayed, which can be changed.
• Payment location
  The "Address 2" registered for the bank specified as "Payment location" is automatically displayed, which can be changed.
• Financial institution
  This can be selected from the financial institutions registered at new entry (in Holdings status).

Status	Transfer status	Changing financial institution
"Holdings"	"Collection," "Discount," "Endorsed sale," "Sale," "Buyout," "Settle"	Possible
"Collection," "Discount," "Endorsed sale," "Buyout"	Settle	Not possible

• Credit bank account
  Enter the bank account for receiving at settlement.

Status	Entry and display of financial institution
"Holdings"	Entered at will or selected from bank account master Only own bank account can be selected
Status "Collection," "Discount," "Endorsed sale," "Sale," "Buyout," "Settle"	Entry required
Status after "Holdings," "Collection," "Discount," "Endorsed sale," "Sale," "Buyout," "Settle"	Always displayed
Status transferred from "Holdings" to "Collection," "Discount," "Endorsed sale," "Sale," "Buyout," or "Settle"	Credit bank account can be changed
Status transferred from "Collection," "Discount," "Endorsed sale," or "Buyout" to "Settle"	Credit bank account cannot be changed
Status "Sale," "Settle," "Dishonor," "Return" or "Not controlled"	Last status of status transition
If notes type is "Check," entry is made at will.

• Receipt location
  Enter the receipt location.  This can be selected from "Receipt location" registered with [Register notes delivery/receipt location] of [Common Master].
• Receipt date, drawing date
  "Status entry date" is displayed by default, which can be changed.  However, modification is not allowed after status change.
• Site
  When "correspondent" is selected, the day count specified for "Notes receivable site" set with [Register correspondent] is displayed, which can be changed.
  Select either "Day" or "Month" and enter the day or month count.  However, modification is not allowed after status change.
• Due date
  Automatically calculated from "Drawing date" and "Site" and displayed but can be changed.  However, modification is not allowed after status change. 
• Evidence No.
  Enter an evidence No.  This can be modified after status change.
• File name
  Enter a file name.  This can be modified after status change.
• Object of Settle (notes receivable/claims)
  Select whether [Object of Settle (notes receivable/claims)] is specified.  The check box is turned ON by default.  This can be set only for new entry (when the status is Holdings).  In other cases, this is for reference only and cannot be changed.  If interlocking of notes receivable/claims is not enabled with [Parameter setup] of [System Custodian], this is not displayed.
• Execute Settle (notes receivable/claims)
  The check box is turned ON for notes/check with [Settle (NR/claims)] executed.  This cannot be changed.  If interlocking of notes receivable/claims is not enabled with [Parameter setup], this is not displayed.
• Settle internal No.
  The settle internal No. assigned at settlement is displayed for notes/check with [Settle (NR/claims)] executed.  Modification is not allowed after status change.
  For new entry, if the "Execute Settle (notes receivable/claims)" check box is turned OFF and if interlocking of notes receivable/claims is not enabled with [Parameter setup], this is not displayed.
• Settle No.
  The settle No. assigned at settlement is displayed for notes/check with [Settle (NR/claims)] executed.  Modification is not allowed after status change.
  For new entry, if the "Execute Settle (notes receivable/claims)" check box is turned OFF and if interlocking of notes receivable/claims is not enabled with [Parameter setup], this is not displayed. 
• Currency, rate type, exchange rate
  The "Currency," "Rate type" and "Exchange rate" set for the Std currency are displayed.  This cannot be changed.
• Nominal value
  Enter nominal value of notes.  Modification is not allowed after status change.

Items that may be shown or hidden depending of the "Status" of Notes:

• Discount type (displayed only when "Status" is "Discount")
  In the "Discount" status, either "Divide" or "Rediscount" can be selected.
  Divide:
  Rediscount:
• Discount charge (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout," or "Sale")
  If Std currency is selected, item "Amt (SC)" is not displayed.
• Commission (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout" or "Sale")
• Taxable type (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout" or "Sale")
• VAT (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout" or "Sale")
  By default, the result of "Commission," "Tax rate" is calculated and displayed, which can be modified.
• Recourse Amt (displayed only when the "Status" is "Dishonor")
• Discounted Amt, Amt after endorsed sale, price after buyout, price after sale, dishonored Amt (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout," "Sale" or "Dishonor")
  The result of "Nominal value" – "Discount charge" – "Commission" – "VAT" is calculated according to the status of the voucher and displayed.  This cannot be changed.
  If the status is "Dishonor," the result of "Nominal value" + "Recourse Amt" is calculated as "Dishonored Amt" and displayed.  This cannot be changed.
• Uncollected Amt (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout" or "Sale")
• Receipt Amt (displayed only when the "Status" is "Discount," "Endorsed sale," "Buyout" or "Sale")
  The result of "Discounted Amt (Amt after endorsed sale, price after buyout, price after sale)" – "Uncollected Amt" is calculated and displayed.  This cannot be changed.
• Endorsee (displayed only when the "Status" is "Endorsement")
  This can be selected from the correspondents registered in [Correspondent master] by specifying a code.  Person or company name can be specified by directly entering text.
• Interest received (displayed only when the "Status" is "Renewal")

[Buttons]

• Copy
  Notes in any status can be copied but the copied notes are always in the [Holdings] Status.  For example, when a pattern in the "Discount" status is registered, the discount charge is not copied. 
• Read pattern
• Register pattern
  Notes in any status can be registered as a pattern but the patterned data is always in the [Holdings] status.  For example, when a pattern in the "Discount" status is registered, the discount charge is not included in the pattern.
• Save
• Clear
• Delete
  If journalizing is not yet executed, clicking the "Delete" button restores the previous status.
  Clicking the "Delete" button in the "Holdings" status (initial status) deletes the notes.
• Exit