Outline of Notes Receivable / Notes Payable Module

Outline of Notes Receivable / Notes Payable Module

Function Outline

The [Notes receivable module] and the [Notes Payable Module] allows the entry of notes receivable / notes payable and checks, the status management of [Holdings], [Collection], [Discount], etc., the auto-journal of status to the accounting side, the output of forms for the purpose of due-date management, credit management, etc.

The system allows the management of notes receivable in 11 types and notes payable in 4 types. It also lists up notes that match the specified status, department, settlement date, etc in the [Change Status (Update notes receivable status / Update notes payable status)] screen and allows the change of the status of multiple notes in one bulk. In addition to the current claims / debt and remaining order placements and receipts, the balance of notes can also be included as an object of the credit amount.

In addition to the issuing of receipts for notes receivables with the interlocking with the claim-side, it is also possible to output lists and summary sheets by entry date, date of receipt, issue date, and due date. Also, by deleting data in the [Notes Entry (Notes receivable entry / Notes payable entry)] screen, it is possible to bring the status back to its original.

Menu Structure

Register
Register auto-journal patterns and stamp duty (receipt of notes receivable stamp duty / Notes payable stamp duty).
Entry
Enter notes data, change notes status, and search for notes data.
In the case of notes receivable, the system allows creation of receipt data and settlement with claims.
In the case of notes payable, the system allows for bulk entry of notes data.
Issue Voucher
Issue receipts for notes receivable.
Forms
System allows output of the following forms.

Forms that can be output

The forms that can be output by using the [Notes receivable module] and the [Notes payable module] are as follows.

[Notes Receivable Module]

Form Names	Function Outline
Receipt of notes receivable list	Outputs the list of data for the receipt of notes receivables.
Notes receivable list	Summarizes and lists up the notes receivables data that matches the specified conditions. The system allows specifying of ranges for "entry dates", "dates of receipt", and "due date" and the specifying of "currency" and "status." It is also possible to output details and Amt (SC).
Settlement list (notes receivable / claims)	Outputs the list of actual settlements of notes receivable and claims. It will output a list of "collection / payment plan data", "settlement data", and "adjustment data" related to "notes receivable data."
Notes receivable summary list	It will summarize and output notes receivable data based on specified conditions. In the summary, the system allows specifying of "entry date," "date of receipt," and "due date" ranges and the specifying of "currency" and "status" also. It is also possible to output details and to output Amt (SC).
Notes receivable summary list by term	It will summarize and output the notes receivable data for the specified period. It allows the summarization of detailed specification of the period such as month / date, date intervals, and output days / months.
Notes receivable transition list	Outputs notes receivable data status transition.

[Notes Payable Module]

List Name	Function Outline
Notes payable list	Outputs the list of notes payable data. The sorting sequence of output can be selected from "entry date," "issue date", "due date," "control no.," and "issue no."
Settlement list (notes payable / debts)	Outputs the list of settlements of notes payables and debts. It lists up and outputs the "payment plan data," and the "debts settlement data" that are related to the "notes data."
Notes payable summary sheet	It summarizes and outputs the notes payable data based on the specified conditions. In the summary, the system allows the specifying of "entry date," "issue date," and "period" ranges and also the specifying of "currency" and "status." Also, it is also possible to output by details and based on amount (SC).
Notes payable summary sheet for specified period	It summarizes and outputs the notes payable data for the specified period. It allows the summary based on specific periods such as month / date, monthly / daily intervals, and output days / months.

For output of forms, refer here .

The Status of Notes

The status of the notes receivable can be divided in to the 11 types below. In the case of new entry of notes receivable, the "holdings" status appears in the beginning. The four types of statuses for notes payable are "drawing," "settle," "return," and "not controlled." In the case of new notes payable entry, the "drawing" status will appear at the beginning, and after changing the status in the "Change status" screen, the updated status will appear.

Status of notes payable / check	Status Outline
Holdings	This is the status at the time of new notes payable entry.
Collection	This is the status in the case collection of costs are made from the bank you use to the bank you make your payment.
Discount	This is the status in the case financing is done by realization before expiration date, using banks as endorsees.
Endorsement	This is the status in the case claims are transferred to a third party by entering in the address and the name of the person to which the transfer will be made (endorsee) on the back side of the note or check.
Endorsed sale	This is the status in the case regular symbol notes are sold to the market (with retroaction).
Buyout	This is the status in the case finance is paid back to the bank side at the point of settlement due to the fact that the collection obligation is on the company although the regular symbol notes will be bought by the bank.
Settle	Status when the notes receivable has settled.
Sale	Status when blue chip issue notes will be sold to the market.
Dishonor	Status when notes receivables become dishonored.
Return	This is the status for when the notes received will be returned to the drawer due to a specific reason.
Not Controlled	This is the status for when a note that you drew comes back via the market, and when dishonored notes to be disposed will not be managed.

Notes

Notes with the "collection" status cannot be included in auto-journal.
You cannot change the notes status from outside of the "change status" screen.

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