Debts auto-journal (Object list) - Deleting
Data already journalized can be canceled by specifying the range for journal data cancellation.
→To Operation Procedure
Screen Transition
[Debts Control Module]
↓
[Auto-Journal]
↓
[Execute Auto-Journal]
↓
[Execute auto-journal (from/to) - "Delete" button] screen
↓
[Execute auto-journal (Object list)] screen
Item setup
The journal data that can be canceled is shown in a list. Select the data for journal cancellation from this list.
[Header]
- Type
The Delete items specified on the [Auto-Journal (form/to)] screen will be shown.
- Voucher Type
The voucher types specified on the [Auto-Journal (from/to)] screen (Debts, Purchase / Purchase Return, Repayment Data, and Lease Payment) will be shown.
[Spreadsheet]
- Deleted
A check mark is shown in the row for the deleted auto-journalized data. The deleted data can be processed as jour not done data.
- Delete
Place a check mark by the journalized data to be deleted. Click the "Start" button to begin the process.
- Entry Date
The auto-journal execution date is shown and cannot be changed.
- Accounting Internal No.
The accounting internal number of the executed data is shown and cannot be changed.
- Accounting Voucher No.
The accounting voucher number is shown and cannot be changed.
- Data Level
- Update Operator Code / Name
The last update operator code and name is shown, and cannot be changed.
- Approval Operator Code / Name
The last approval operator code and name are shown, and cannot be changed.
- Debts Internal No.
The debts data internal number is shown and cannot be changed.
- Debts No.
The debts data voucher number is shown and cannot be changed.
- Voucher Issue Dept. Code (Debts Data) / Name
The (debts data) voucher issue dept code and name are shown, and cannot be changed.
- Update Operator Code (Debts Data) / Name
The (debts data) last update operator code and name are shown, and cannot be changed.
- Approval Operator Code (Debts Data) / Name
The (debts data) last approval operator code and name are shown, and cannot be changed.
- Auto-journal Exe Operator Code (Debts Data) / Name
The (debts data) last auto-journal exe operator code and name are shown, and cannot be changed.
[Buttons]
- Name1/2
- Journal Details
Shows the details for the journal data selected. If a row is selected and double-clicked, the same details screen will be displayed.
- Debts Details
Shows the details of the debts data for the selected data. If a row is selected and double-clicked, the same details screen will be displayed.
- Set All
Places a mark in all the Delete check boxes for the data on the list.
- Cancel All
Removes all the marks from the Delete check boxes for the data on the list.
- Clear Row
Clears the row on the screen. The following confirmation message is displayed, "Row will be cleared. OK?"
By holding down the Ctrl or Shift key at the same time, several rows can be cleared at once.
- Start
Begins the auto-journal process.
When the auto-journal process is completed for all the data shown on the list, the "Process is completed" message will appear, and you will be returned to the [Execute Auto-Journal (Object List)] screen. At this time, the marks will be erased from the Object of Execution check boxes, and placed in the Executed boxes. Furthermore, only the Prefix No., Numbering, Voucher No., and Data Level items will be shown, and they can no longer be modified.
- Exit
Notes
Error after clicking the "Start" button
If at least one Object of Execution box is not checked for the data shown in the list, the error message, "Object data does not exist" will appear. If there is a row with a mark in the Object of Execution check box, auto-journalization will be performed for the data as follows.
Automatic determination as to whether journalization is possible will be made for each data item. Auto-journalization is performed for the data for which journalization was determined to be possible. For the data for which journalization was determined not to be possible, auto-journalizing is not performed and re-reading is carried out (the background of the re-read rows will become light blue). If there is data for which auto-journalization is determined not to be possible, the confirmation message, "Auto-journal has not been performed because some of the vouchers have been updated / deleted. The process is completed" and the "OK" button will appear. By clicking the "OK" button, re-reading of the data that was not auto-journalized will be performed, and it will be re-displayed on the [Object List] screen spreadsheet. Whether or not data can be auto-journalized is determined in the following way.
- Tax Account and Exchange Gain and Loss Account Items
The items to be used are automatically determined for the tax account using the accounts entered under the [Details] tab, as well as for the exchange gain and loss account using a combination of account items entered under the [Plan] tab. However, when determination cannot be made due to differences in item properties, the [Item] screen will be displayed.
- Existence of Data
Data for which another operator performs approval
cancellation while it is being displayed on the [Execute Auto-Journal] screen spreadsheet, will be cleared from the [Object List] screen after clicking the "Start" button.
- Auto-Journal Execution Operator
While data for which a code is displayed in the [Auto-Journal Execution Operator Code] item of the [Header] is shown listed on the [Execute Auto-Journal] screen spreadsheet, another operator performs auto-journal. In this case, after the "Start" button is clicked, the auto-journal will be completed. However, content different from other rows will be shown for the [Auto-Journal Execution Operator] and the [Auto-Journal Execution Date].
- Update Date
While data for which the [Update Date] item of the [Header] is changed from the content at the time of reading, is listed and shown on the [Execute Auto-Journal] screen spreadsheet, modification is being performed on the payment plan data on the [Payment Plan Adjustment Entry] screen. In this case, after the "Start" button is clicked, the data will be re-read, and re-displayed on the [Object List] screen.