Voucher approval

In the Voucher approval, we narrow the range of vouchers as objects in [Searching Items] and then approve them in the [Spreadsheet].
→To Operation Procedure

Screen Transition

[General Accounting Module]
  ↓
[Entry]
  ↓
[Update]
  ↓
[Voucher approval] screen
    "Detail" button  → [Journal data details] screen

Item Setup

[Searching Items]

• Entry Date/Update Date/Approval Date
  Select the date range. The default displays the first date of the system term - the last date of the mentioned term.
• Voucher Type
  Select one of the following voucher types for searching.

  [General Accounting Module]		[Multi-Currency Accounting Module]
  Voucher Type	Voucher Description	Voucher Type	Voucher Description
  T/F	T/F Vouchers in General Accounting	T/F	T/F Vouchers in Multi-Currency Accounting
  Receiving/Payment	Receiving/Payment Vouchers in General Accounting	Receiving/Payment	Receiving/Payment Vouchers in Multi-Currency Accounting
  Deferred Tax	Auto-Journal in Deferred Tax Accounting	Deferred Account Control	Carry-Forward Auto-Depreciation Journal
  -		Notes Receivable Control	Notes Receivable Control
  		Expenses Management	Web Expenses Management (Note 1)
  		Notes Payable Control	Update Notes Payable Status Journal
  		Claims Entry/Settle Claims	Claims, Sales Vouchers (Note 2)
  		Debts Entry/Settle Debts	Debts, Purchase Vouchers (Note 2)
  		Settle (Offset Claims/Debts)	Offset Settlement Journal
  		Settle (NR/Claims)	Matching Settlement Journal (NR)
  		Settle (NP/Debts)	Matching Settlement Journal (NP)
  		Settle (Receipt/Debts)	Claims Matching Settlement Journal
  		Settle (Auto-Transfer/Debts)	JBA Payment Data (Note 3)

  (Note 1) The Web data: Both entry and payment are made in the PS term (accrual basis).
  (Note 2) Entered auto-journal data and settled auto-journal data
  (Note 3) The data: entry is made for the PS term, while payment is made in the next term (cash basis).

• Prefix No.
  Set the range of the "Prefix No. (Default)" set in the [Employee register].
• Internal No.
• Voucher No.
• Approval Dept
  Enter a department as searching objects. The entry-enabled department is either the summary department or the entry department, which has an authority to give approval based on the [Employee setup].
• Approval Status
  Mark a check in a voucher status (Unapproved, approved or denied) as searching objects.
• Update Operator
  Set the range of employees who entered vouchers.
• Data Level
  Mark a check here in a data level as searching objects. The default indicates only "1."

[Spreadsheets]

When you select a condition in the [Searching Items] and click the "Refer" button, a list of applicable vouchers display.

• Approval Status
  In this checkbox, you can check the approved/denied status. Every time you click the checkbox, the status switches as follows: Approved(), Denied(), Unapproved().
• Data Level
  Data level displays for each voucher and you cannot modify them.
• Entry Date
  Entry date displays. They are only for display so that you cannot modify them. The display format is based on the "Date Format (Output) " of the [Parameter setup].
• Voucher Type
  Voucher type ("T/F," "Receiving" or "Payment") displays for each voucher. You cannot modify them.
• Internal No.
  Internal No. displays for each voucher. You cannot modify them.
• Voucher No.
  Voucher No. displays for each voucher.
• Auto-Journal Voucher No.
  Vouchers that are auto-journalized in some modules such as the Integrated claims/depts control module, the system displays the source No. (Depts No., etc.). The numbers cannot be modified. You can view the details information on the vouchers by moving a cursor on a cell and double-clicking it.
• Prefix No. (shown only when you choose "Prefix No. -" for the Accounting Voucher Numbering Type)
  Prefix No. of the vouchers displays. When the "Prefix No. -"is selected for the numbering type, you can directly enter Prefix No.. After the entry, move a cursor on a cell and press the "Return" key, and the same Prefix No. will be copied in all of the following rows.
  Prefix No. on display are the numbers set up as default in the [Operator Setup] tab of the [Employee register]. You cannot modify them.
• Numbering (shown only when you choose "Prefix No. " for the Accounting Voucher Numbering Type)
  Numbering No. of the vouchers displays. When the "Prefix No.-" is selected for the numbering type, you can directly enter Numbering No.. The setup of numbering type varies the following: allowed/not allowed for modifying numbering No., Yes/No for the pop-up display, Used/not used for the increment feature.

  Type	Modify	Pop-Up Display	Increment Feature
  Manually	Allowed	Yes	Used
  Manually with Prefix No.	Not allowed	Yes	Used
  Sequential No. with Prefix No.	Allowed	No	Not used
  Monthly with Prefix No.	Allowed	No	Not used
  Yearly with Prefix No.	Allowed	No	Not used

• Update Opr Code, Name
  Update Opr code and Name display. You cannot modify them.
• Comment Code, Comment
  Select a comment registered in the [Register Approved Comment] of the [Register Flexible Master]. You can also enter a comment directly instead of selecting a code. The entry is optional.
• Construction in Progress Account Data Interlocking
• Bulk Change Status
  You can change the approval status in bulk in the Spreadsheet, based on the contents selected. You can select one of the following: "Unapproved → Approved," "Unapproved → Denied," "Approved → Unapproved," "Approved → Denied," "Denied → Unapproved" or "Denied → Approved."

[Buttons]