Settle auto-transfer data

The settlement process for auto-transfer data and debts data/prepaid data (collection plan data) and the auto-journal process are performed.
 → To Operation Procedure

Screen transition

[Bank account control module]
  ↓
[Entry]
  ↓
[Settle/Auto-journalize auto-transfer data]
  ↓
[Settle auto-transfer data] screen
"Adjustment account entry" button  → [Settle/Auto-journalize auto-transfer data (transfer commission)] screen
"Settle details entry" button  → [Details entry (target data)] screen
  "Start"  → [Settle details entry] screen of [Debts control module]

[Item Setup]

[Header]

• Transmission No.
  Entertransmission No.  Transmission No. is single specification.  Fuzzy searching is also available.
  If you click the "Refer" button after entering the transmission No., the corresponding auto-transfer actual data will be displayed.
• Total transfer Amt
  Total transfer Amt of the corresponding auto-transfer actual data is calculated and displayed.  No modification can be made.

[Header record]

The content of the auto-transfer actual header record is displayed.

• Settled
  The checkbox is checked in the row for which the settle process has been already performed.  No modification can be made.
• Instructing T/F date
• T/F applicant name code, Name
• Own financial Inst master code, Name
• JBA code
• JBA branch code
• Financial institution name
• Branch name
• Own bank account master code, Name
• Bank account type
• Bank account No.
• Total T/F Amt
  Total amounts by T/F destination are calculated and displayed.  No modification can be made.
• Settle entry date
  The entry date of auto-transfer data is displayed.  No modification can be made.
• Settle internal No.
  All the rows are blank when the screen is started.  The saved settle internal No. is displayed only in the row for which settlement is done.
• Prefix No.
  This column is not displayed if the numbering type is "Manually."
  If the numbering type is "Manually with prefix No.," the prefix No. set up in "Display initial Prefix No." of [Employee setup] is displayed.  Pressing the "Enter" key sets the same prefix No. for the following rows.  You cannot modify the row with the "Settled" check box checked.
• Numbering
  This column is not displayed if the numbering type is "Manually."
  If the numbering type is "Sequential No. with prefix No.," "Yearly with prefix No." or "Monthly with prefix No.," it is for display only and no modification is allowed.  When the screen is started, all the rows are blank and the saved numbering is displayed only in the settled row.
  Entry is required if the numbering type is "Manually with prefix No.."  You cannot modify the row with the "Settled" checkbox checked.
• Settle No.
  If the numbering type is "Mannually with prefix No.," "Sequential No. with prefix No.," "Yearly with prefix No." or "Monthly with prefix No.," it is for display only and no modification is allowed.  When the screen is started, all the rows are blank.  The saved settle No. is displayed only in the settled row.
  Entry is required if the NumberingType is "Manually". You cannot modify the row with the "Settled" checkbox checked.
• Payment Department code, Name
  Enter the payment department if the department to perform the payment process is different from the debts/claims dept entered in the payment/collection plan.  The department entered here will be used as the payment department for the settle item.  This department will be also used for "Settle A/C (Bank deposit A/C)" of auto journal data.
  If you do not enter the payment department, the debts dept will be used as the department for the settle item/auto-journal item.  Pressing the "Enter" key sets the same department for the following rows.
• Auto-journal object
  Check the checkbox in the row for which you want to perform auto-journal.
• Voucher internal No.
  When the screen is started, all the rows are blank.  The saved voucher internal No. is displayed only for the settled row.
• Prefix No.
  This column is not displayed if the numbering type is "Manually."
  If the numbering type is "Prefix No.-", the prefix No. set up in "Display initial prefix No." of [Employee setup] is displayed by default.  Pressing the "Enter" key sets the same prefix No. for the folloing rows.  You cannot modify the row with the "Settled" check box checked.
• Numbering
  This column is not displayed if the numbering type is "Manually."
  If the numbering type is "Sequential No. with prefix No.," "Yearly with prefix No." or "Monthly with prefix No.," it is for display only and no modification can be made.  When the screen is started, all the rows are blank and the numberings displayed only for the settled row.
  Entry is required if the numbering type is "Mannually with prefix No.."  You cannot modify the row with the "Settled" check box checked.
• Voucher No.
  If the numbering type is "Manually with prefix No.," "Sequential No. with prefix No.," "Whole year with Prefix No." or "Yearly with prefix No.," it is for display only and no modification can be made.  When the screen is started, all the rows are blank.  The saved voucher No. is displayed only for the settled row.
  Entry is required if the numbering type is "Manually."  You cannot modify the row with the "Settled" check box checked.
• Data level
  The data level for auto-transfer data is displayed.  No modification is allowed.

[Data record]

The content of the auto-transfer data record is displayed.

• Corresp's financial Inst master code, Name
• JBA code, JBA branch code
• Financial institution name, Branch name
• Corresp's bank account master code, Name
• Bank account type, Bank account No., Payee name
• Amt before deduction commission
• Commission paid
  The check box is checked for the data item for which the commission is saved as paid by the correspondent, and no modification can be made.
• Corresp's commission paid (including tax)
• Corresp's commission paid (before tax)
  This column is not displayed if a non-taxable A/C is selected as "Adjustment A/C". Entry is required if a taxable A/C is selected as "Adjustment A/C," but you cannot enter any amount greater than the "Corresp's commission paid (Including tax)."  You cannot enter negative amount.  An error message is displayed if the amount entered is not ""Corresp's commission paid (before tax)+VAT" = "Corresp's commission paid (including tax)."
• Taxable type code, Name
  This column is not displayed if a non-taxable A/C is selected as "Adjustment A/C."  It is required to enter if a taxable A/C is selected as "Adjustment A/C."  You can select any taxable type.  Pressing the "Enter" key sets the same taxable type for the folloing rows.
• VAT
  If you enter a taxable A/C // Sub A/C in [Adjustment account entry], VAT is calculated and displayed for the commission amount.  Modification can be made, but you cannot enter amount greater than the commission to be paid.  You cannot enter negative amount.
• T/F transfer Amt
  "Amt before deduction commission - Corresp's commission paid" is displayed.  No modification is allowed.

[Buttons]

• Refer ([Header])
• Name1/2
• Del Settle/Jour
  Updates the plan data and auto-transfer data, and deletes the settle records, auto-journal vouchers and the adjustment items for the row where the cursor is set in [Header].  Note that you cannot select any row with the "Exe settle" check box unchecked.  If you select a row with the "Exe settle" check box checked and click the "Del Settle/Jour" button, then a confirmation message is displayed.  If you click the "OK" button, the settle process is started.
• Adjustment account entry
  Activates the entry screen to enter the adjustment amt.  Note that you cannot enter A/C (Dr) (expense/loss A/C).
• Settle details entry
  Displays the [Details entry (target data)] screen.  Select "Payment plan data" or "Expenses management payment plan data" as settle target data and click the "Start" button on this screen.  The [Settle details entry] screen of [Debts control module] is started.  An error occurs if settle data is not created.
• Bulk execute
  Executes the settle process for the rows with the "Settled" check box unchecked among the rows displayed in the spread section of [Header].  An error check is performed, and if there is no problem in the contents, the settle process is performed.
• Execute
  Executes the settle process for the row where the cursor is set in the spread section of [Header].  An error check is performed, and if there is no problem in the contents, the settle process is performed.
• Exit

Reference

One settle or auto journal data is created for one header item.