Settle (notes receivable/claims) (differential adjustment)

Adjusts the difference between the notes receivable amount and settle amount.
 →  To Operation Procedure

Screen Transition

[Notes Receivable Module]
  ↓
[Entry]
  ↓
[Settle (notes receivable/claims) (from/to)]
  ↓
[Settle (notes receivable/claims) (from/to)] screen
  ↓
[Settle (notes receivable/claims) (object list)] screen
  ↓
[Settle (notes receivable/claims) (differential adjustment)] screen
"Other collection plan" button  →  [Collection plan] screen
"Read payment plan" button  →  [Payment plan] screen

Item Setup

[Header]

• Currency
  The currency selected on the [Settle (notes receivable/claims) (from/to)] screen is displayed, which cannot be modified.
• Correspondent group (or Correspondent)
  The correspondent group (or correspondent) selected on the [Settle (notes receivable/claims) (from/to)] screen is displayed, which cannot be modified.
• Settle entry date
  The settle entry date set on the [Settle (notes receivable/claims) (from/to)] screen is displayed by default, which can be changed.
• Settle internal No.
  The internal No. for the settlement data to be created is displayed, which cannot be modified.
• Settle No.

Numbering type	Comment
For "Serial No. with prefix No.," "Yearly with prefix No.," "Monthly with prefix No."	Enter the prefix No. (entry required).  (The prefix No. set with [Employee setup] is displayed by default.  If prefix No. is set with "Object list", the value is displayed by default.
For "Manually"	Enter the settle No. of the settle data (entry required).  If settle No. is set with "Object list," the value is displayed by default.
For "Manually with prefix No."	Prefix No. can be entered (entry required).  The prefix No. set with [Employee setup] is displayed by default.  If prefix No. is set with "Object list," the value is displayed by default.

• Rate type, rate
  Rate type and rate can be entered only when "Foreign currency" is selected on the "Range" screen.  The rate type and rate selected on the [Object list] screen are displayed by default.
• Auto-journal object
  To specify the notes data to be settled as the auto-journal object, check the box.
• Voucher internal No., voucher No.
  The voucher internal No. and voucher No. of the voucher to be created are displayed, which cannot be modified.  This is not displayed if the "Auto-journal object" box is not checked.
• Data level
  Enter the data level of the auto-journal data to be created.  This is not displayed if the "Auto-journal object" box is not checked.

[Notes receivable data spread]

The details of the notes receivable data selected in the spread of the "Object list" screen are displayed.  All of the items are for reference only and cannot be modified.

• Internal No., notes control No., notes/check No.
  Internal No., notes control No. and notes/check No. of notes data are displayed.
• Current status
  The current (latest) status of Notes receivable data is displayed.
• Current Status entry date
  The entry date of the current (latest) status of the Notes data (Update date of the Notes data) is displayed.
• Holdings Stat-ent date
  The entry date in the "Holdings" status (notes data create date) is displayed.
• Department code, name
  The department code and name in the latest status of the notes data are displayed.
• Receipt location code, name
  The receipt location code and name in the latest status of the notes data are displayed.
• Due date
  The due date in the latest status of the notes data is displayed.
• Nominal value of notes
  The nominal value (amount) of the notes data is displayed.
• Amt (SC)
  The nominal value (Amt (SC)) of the notes data is displayed.

[Collection plan tab – spread]

The collection plan data corresponding to notes receivable is displayed.

• Expiration date
  The expiration date of the collection plan data is displayed.
• Voucher type
  Either "Claims" or "Sales" is displayed.
• Internal No., No.
  Internal No. and voucher No. for the "Claims" and "Sales" data are displayed.
• Plan row No.
  Collection plan row No. is displayed.
• Receipt data created
  The check box for the row for which the receipt data has been created is turned ON.
• Settle method code (plan), name
  The settle method code (plan) and name for collection plan data are displayed.
• Claims Dept code, name
  The Claims Dept code and name for collection plan data are displayed.
• Claims A/C code, name
  The claims A/C code and name for collection plan data are displayed.
• Claims sub A/C code, name
  The claims sub A/C code and name for collection plan data are displayed.
• Receipt location code (plan), name
  The receipt location code (plan) and name for collection plan data are displayed.
• Memo 1, 2
• Flexible master 1-3
• Flexible Amt 1, 2
• Flexible date 1, 2
• No offset settlement
  If the settle method master of collection plan data has "No offset settlement=ON," the check box is turned ON.
• Unsettled balance
  The unsettled balance (collection plan Amt – total settled Amt) for the currency entered is displayed.
• Settle
  The collection data with the check box ON when the Exe settle button is clicked is settled.  Check the box for the collection plan row to settle.
• Settle Amt
  Enter the amount for settlement.  Entry can be made only in the row with "Settle object check" ON.  Only positive amount can be entered in a row with positive "Collection plan Amt" and only negative amount can be entered in a row with negative "Collection plan Amt."  Note that entry cannot exceed "Unsettled balance."
• Notes settle Amt
  Of "Settle Amt," enter the amount for notes settlement.  The same amount as "Settle Amt" is displayed by default, which can be changed.  Amount can be entered only in a row with "Settle object check" turned ON.  Entry cannot exceed "Settle Amt."
• Settle method code (notes), name
  Enter a settle method code and name to use for note settlement item.  Only "Settle type" of "Notes receivable" can be entered. The settle method for claim entry is displayed by default.  This can be changed (only for "Notes receivable").
• Notes receivable A/C code, name
  Enter notes receivable A/C code and name to use for notes receivable item.  This is used as notes receivable A/C at auto-journal.  The settle A/C of a settle method already registered is displayed by default.  This can be changed (only when settle type at claims entry is "Notes receivable").
• Notes receivable sub A/C code, name
  Entry is required when notes receivable A/C has any sub A/C.
• Collection Dept code, name
  Enter a notes receivable Collection Dept code and name to use in settle item and journalizing item of notes receivable A/C (entry required).  The code entered in claims A/C is displayed by default.  However, no default display is given if the property of notes receivable A/C is "Prohibit."
• D description code, name
  Enter a D description code and name to use in settle item and journalizing item of notes receivable A/C.  If the property of the specified notes receivable A/C is "Required," enter as required.  Entry cannot be made if it is "Prohibit."  The code entered in claims A/C (code for collection plan data) is displayed by default.  However, no default display is given if the property of notes receivable A/C is "Prohibit."
• Project code, name
  Enter a project code and name to use in settle item and journalizing item of notes receivable A/C.  If the property of the specified notes receivable A/C is "Required," enter as required.  Entry cannot be made if it is "Prohibit."  The code entered in claims A/C (code for collection plan data) is displayed by default.  However, no default display is given if the property of notes receivable A/C is "Prohibit." 
• Accounting analysis code 1, 2
  Enter accounting analysis codes 1 and 2 to use in settle item and journalizing item of notes receivable A/C.  If the property of the specified notes receivable A/C is "Required," enter as required.  Entry cannot be made if it is "Prohibit."  The code entered in claims A/C (code for collection plan data) is displayed by default.  However, no default display is given if the property of notes receivable A/C is "Prohibit." 
• Receipt location code (settlement), name
  Enter a receipt location code (settlement) and name to use for notes settlement item.  The receipt location at claims entry (collection plan data) is displayed by default.  This can be changed (when the settle type at claims entry is "Notes receivable").  Note that entry cannot be made if receive settle Amt=0.00.
• Debts offset Amt
  The result of "Settle Amt – Notes settle Amt" is displayed.
• Offset settle method code, name
  Enter a method and name to use for offset settlement item.  Only the settle method of settle type "Debts-off/Adv R-aprprt" can be entered.  The settle method at claims entry is displayed by default.  This can be changed (when settle type at claims entry is "Debts-off/Adv R-aprprt").

[Payment plan (offset) tab – data spread]

• Expiration date
  The expiration date of payment plan data is displayed.
• Voucher type
  Whether "Debts" or "Purchase" is displayed.
• Internal No., No.
  Internal No. and voucher No. for the "Debts" and "Payment" data are displayed.
• Plan row No.
  Payment plan row No. is displayed.
• Settle method code (plan), name
  The settle method code (plan) and name for collection plan data are displayed.
• Debts Dept code, name
  The Debts Dept code and name for payment plan data are displayed. 
• Debts A/C code, name
  The debts A/C code and name for payment plan data are displayed.
• Debts sub A/C code, Name
  The claims sub A/C code and name for payment plan data are displayed.
• Memo 1, 2
• Flexible master 1-3, name
• Flexible Amt 1, 2
• Flexible date 1, 2
• Unsettled balance
  The unsettled balance (Collection plan Amt – Total settled Amt) for the currency entered is displayed.
• Settle
  The collection data with the check box ON when the Exe settle button is clicked is settled.  Check the box for the collection plan row to settle. 
• Settle Amt
  Enter the amount for settlement.  Entry can be made only in the row with "Settle object check" ON.  Only positive amount can be entered in a row with positive "Collection plan Amt" and only negative amount can be entered in a row with negative "Collection plan Amt."  Note that entry cannot exceed "Unsettled balance."
• Settle method code (settlement), name
  Enter a settle method and name to use for settlement item.  Only "Settle type" of "Claims offset/Advance R appropriation" can be entered.  The settle method for claim entry is displayed by default.  This can be changed (only for "Claims offset/Advance R appropriation").

Total Amt spread

• Total notes receivable (A)
  Total Amt of notes receivable data is displayed.
• Total notes collection (B)
  Total amount of notes collection of "Collection plan" spread is displayed.
• Total debts offset (C)
  Total amount of offset of "Collection plan" spread is displayed.
• Total claims offset (D)
  Settle Amt of payment plan (offset object) spread is displayed.
• Adjustment Amt (E)
  Total adjustment amount "Profit (Cr) Total – Expenses entry (Dr) Total" entered on the "Settling adjustment entry" screen is displayed.
• Difference (= A – B – C + D – E)
  The result of Total notes receivable (A) – Total notes collection (B) – Total debts offset (C) + Total claims offset (D) – Adjustment Amt (E) is displayed.

[Buttons]

• Plan details
  Activates the details screen for collection plan/payment data set with the cursor in the spread of "Collection plan" and "Payment plan (offset)" tabs.
• Notes details
  Activates the details screen for the latest status data for the notes receivable set with the cursor in the "Notes receivable data" spread.
• Clear NR row
  Clears the row selected in the notes receivable spread.
• Plan row clear
  Clears the row selected in the Collection plan/Payment plan (offset) spread.
• Other collection plan
  Activates the [Collection plan] screen.  This can be activated when either of the Collection plan/Payment plan (offset) tabs is selected.
• Read payment plan
  Activates the "Payment plan" screen.  This can be activated when either of the Collection plan/Payment plan (offset) tabs is selected.
• Bulk setup
  Turns ON the "Settle" check boxes for all data of the spread of the tab selected.
• Bulk cancel
  Turns OFF the "Settle" check boxes for all data of the spread of the tab selected.
• Chg name
• Adjustment entry
  Activates the [Settling adjustment entry] screen.  Currency is fixed at "selected currency."
• Exe settle
  Settles notes/claims.
  This can be clicked only when Difference=0.00 and total notes collection (B)¹0.00.
• Exit
  Exits the screen without settlement and returns to the "Differential adjustment" screen.