Entering even-up t-expns, even-up e-expns, and even-up expns (std, foreign currency)

Even up travel expenses, entertainment (social) expenses, and other expenses.

When evening-up suspended payment data created in the [Suspended payment of T-Expns entry] screen, the [Suspended payment of E-Expns entry] screen, and the [Suspended payment of Expns entry] screen, change the data such as the amount to the actual amount used after retrieving the data with the suspended payment No..  Only the std currency can be used to even-up suspended payment data.

In case the actual expenses resulted higher than the suspended payment amount, and the employee made the payment for the exceeding amount, the payment for the exceeding amount will be processed after entering the even-up data.  When the exceeding amount is owed to the store (correspondent) where the reception has been held, payment to the store (correspondent) will be processed.

When the actual expense was less than the suspended payment amount, the difference will be returned from the employee.  In this case, this will need to be newly entered as claims data in the [Claims entry] in the [Uncollected control module] in the A.S.I.A. main server.  Claiming the remaining portion of the suspended payment cannot be conducted in the Web T-Expns E-Expns Expns Entry menu.
 →  To Operation Procedure

Screen Transition

[Expenses management module]
  ↓
Even-up entries
  ↓
Even-up entry screens
 "T/F information" button  →  [T/F information entry] screen
 "Extended information" button  →  [Extended information entry] screen
 "New entry" button  →  [Detail information entry] screen

Item Setup

• Logged in operator
• Expenses type (Displayed only for evening-up of expns entry)
  Select from "Exp for object," "Carriage," "Contract price," "Lease price," "Repairs," "Rental income," and "Other Exp."
• Payment type (Displayed only for evening-up of E-expns entry, evening-up of Expns entry)
  Select from "Correspondent T/F" and "Employee advance."  When an amount is owed to a correspondent, select "Correspondent T/F."  When an amount is owed to an employee, select "Employee advance."
• Correspondent code (Displayed only for evening-up of E-expns entry, evening-up of Expns entry)
  When the "Payment type" is "Correspondent T/F," entry is required.
• Employee code
  When the "Payment type" is "Employee advance," entry is required.
• Job title (Displayed only for even-up T-expns entry)
  Select from the job titles registered in [Register job title] in the [Common master module].
• Voucher entry Dept
  Select from the departments registered in [Register department] in the [Common master module].  Only the departments which the operator logged in holds the authority to update can be entered.
• Entry date
• Even-up T-Expns No., Suspended payment of T-Expns No. (Displayed only for even-up T-expns entry)
• Evening-up of E-Expns No., Suspended payment of E-Expns No. (Displayed only for evening-up of E-expns entry)
• Evening-up of Expns entry No., Suspended payment of Expns entry No. (Displayed only for evening-up of expns entry)
• Destination, Business (Displayed only for even-up T-expns entry)
• Schedule (departure) (Displayed only for even-up T-Expns entry)
  Enter a date before "Schedule (arrival)."
• Schedule (arrival) (Displayed only for even-up T-expns entry)
  Enter a date after "Schedule (departure)."
• Number of present persons (Displayed only for evening-up of E-expns entry)
• Amt per person (Displayed only for evening-up of E-expns entry)
  "Grant balance total ¸ Number of present persons" is displayed.
• Reception location, V description
  Select from the descriptions with the "Extension flag" registered in [Register description] in the [Accounting master module] set to "1."
• Payment method
  Select from the settle methods with the "Extension flag" registered in [Register debts settlement method] in the [Debts control module] set to"1."
• Payment due date
  Enter a date after the "Entry date."
• Total Amt (SC)
  The Total Amt (Amt including tax) of the detail row is displayed.
• Total Tax (SC)
  The Total tax of the detail row is displayed.
• Total grant Amt
  The total amount of the detail row with the "Grant type" set to "Grant" is displayed.
• Grant balance total
  The "Total Amt (SC) - Total grant Amt" is displayed.
• Suspended payment application Amt (Displayed only for even-up T-expns entry)
• Suspended payment amt (Displayed only for evening-up of E-expns entry, and evening-up of expns entry)
• Actual Adv Amt (Displayed only for even-up T-expns entry)
  The "Grant balance total - Suspended payment application Amt" is displayed.
• Actual pay/Adv Amt (Displayed only for evening-up of E-expns entry and evening-up of Expns entry)
  The "Grant balance total - Suspended payment application Amt" is displayed.
• Approval status
  Either "Unapproved," "Approved," or "Denied" is displayed.

[Spread]

The valued entered in the [Detail information entry] screen is displayed.  When the row No. is clicked, the [Detail information entry] screen will appear.

• Entry date
• D description
• Expenses Dept
• Currency
• Expenses
• A/C, Sub A/C
• Amt
• Rate (Displayed only for even-up T-expns entry and evening-up of E-expns  entry)
• Total amt including tax
• Total amt including tax (SC)
• Grant type

[Buttons]

• T/F information
  Displays the [T/F information entry] screen.
• Extended information
  Displays the [Extended information entry] screen.
• Copy Vchr
• Read Ptrn
• Regist Ptrn
• Clear
• Delete
• Save
• Print
• Exit
• New entry
  Displays the [Detail information entry] screen.