Item setup

Clicking the ">>>(0)" button on the upper right-hand side of the screen switches the display of the [Min item] and [Sub item].

[Min item]

• Entry date
  Enter the entry date for the voucher. The system date will be displayed as default. Change the date if needed.
• Internal No.
  Internal No is displayed as default. To display existing vouchers, double-click the internal No. and a pop-up screen will appear allowing you to select the voucher. You can enter the Internal No. of the existing voucher directly and select the voucher by pressing "Enter key". Please note that changing the Internal No. to the No. of an existing voucher during the entry of a new voucher and pressing "Enter key" cancel the content of the voucher which is being entered, and display the voucher of the specified No.
• Claims No.
  Claims No. is displayed as default. To display existing voucher, double-click the Claims No. and a pop-up screen will appear allowing you to select the voucher. You can enter the existing claims No., and select the voucher by pressing "Enter key". Please note that changing the claims No. to the No. of an existing voucher during the entry of a new voucher and pressing the "Enter key" cancel the content of the voucher which is being entered, and display the voucher of the specified No.
• Approval status
  Approval status is displayed as default. If you created a new voucher, the status is "New". If you display an existing voucher after the creation of a new voucher the status will be "Unapproved", "Approved", or "Denied". If the status is "Unapproved", "Approved" or "Denied," sub-screen of [Approval status details] will appear by clicking the "···" button (approval details button), which allows you to confirm the "Status", "Approved by", "Approval date", and "Comment."
• Invoice type
  Select the invoice type from "None," "Individual," and "Monthly invoice." If you select the "Monthly invoice" the voucher can be summed up in [Monthly invoice data creation]. (The type specified in "Default invoice type" on the [Details] tab of [Register correspondent] will be displayed as default.)
• Correspondent type
  Select the correspondent type from "Accountee" and "Employee." When "Monthly invoice" is selected in the "invoice type", you can't specify "employee" in the "Correspondent type".
• Accountee (or employee)
  Item name and selectable items vary depending on "Correspondent type" settings.

  Correspondent type setup	Items that can be selected
  Accountee	You can select Accountee from the correspondents registered as "Cust," "Cust &Vender," or "Affiliated co" in [Register correspondent].
  Employee	You can select Employee from the employees registered in [Employee setup].

• Voucher issue Dept
  Select the voucher issue dept from "Department" and "Warehouse/ Proc." "Summary Dept" cannot be selected.
• In charge
  Enter "In charge" name. The login operator will be displayed as default. Change name if needed.
• Claims pattern
  Select the claims pattern from those registered in [Register claims pattern].
• Invoice description
  Enter memo on Claims.
• Journal type of minus
  Select the journal type of minus from "Minus" and "Reverse Journal." The type you set here is used in auto-journal processing in [Execute auto-journal].
• Currency, Rate type
  The currency and rate that is registered in [Register correspondent] is automatically displayed by default.
• Exchange rate
  The rate registered in [Register exchange rate] will be displayed as default. Change rate if needed. However, if the "Currency" is set to "Std currency," the rate is fixed at "1.000000", and no modification is allowed.
• Receiving Amt, Receiving Amt (SC)
  Total Amt of including tax on the [Details] tab and the amount converted into the Std currency are displayed.
• Tax, Tax (SC)
  Total amount of Tax entered on the [Details] tab and the amount converted into the Std currency are displayed.
• Source internal No., Source voucher No.
  These numbers are displayed only when making a copy of an existing voucher by clicking the "Copy Vchr" button upon creation of a new voucher. Source internal No. and voucher No. are displayed.
• Auto-journal target
  Check the check box of the data to be auto-journalized in [Execute auto-journal] of "Claims control." However, the data with the "Execute auto-journal" check box is checked cannot be modified.
• Execute auto-journal
  For a voucher which is auto-journalized in the [Execute auto-journal] of [Claims control], the "Execute auto-journal" check box is checked. This function only lists the data. No modification can be made to these data in this window.
• Voucher internal No., Voucher No. (displayed only when the "Execute auto-journal" check box is ON)
  Voucher internal No. and Voucher No. generated by auto-journal are displayed.

[Sub item]

• Flexible master 1 - 5
• Delivery to
  When the Accountee and Delivery (to) are different, enter the correspondent code for the Delivery (to).
  You can select Delivery (to) from the correspondents registered as "Accountee," "Cust &Vender," and "Affiliated Co" in [Register correspondent] is possible to directly enter the name of a correspondent without specifying the code.
• Flexible Amt 1, 2
• Flexible date 1, 2
• Post pad
• Evidence No.
• File name
• Issued claims voucher
  For the data for which the claims vouchers are issued or the data that are output to files in [Issue claims data], the "Issued claims voucher" check box is checked. No modification can be made.
• Issued invoice
  For the data for which the invoices are issued or the data that are output to files in [Issue claims data], the "Issued invoice" check box is checked. No modification can be made.
• Issued receipt
  For the data for which receipts are issued or the data that are output to files in [Issue claims data], the "Issued receipt" check box is checked. No modification can be made.
• Claims A/C(Dr), Claims sub A/C(Dr)
  The Claims A/C set in the claims pattern specified in the "Claims pattern" in [Main item] will be displayed as default. Change the pattern if needed. However, only the A/Cs with the "Object of claims" check box checked in [Register A/C and Sub A/C] can be entered. Please note that the A/C displayed here is automatically set in the first row of the spread on the [Collection plan] tab.
• Tax A/C(Cr), Tax sub A/C(Cr)
  Tax A/C set in the claims pattern specified in the "Claims pattern" in [Main item] will be displayed as default. Change the pattern if needed. However, only the A/Cs with the "Object of claims" check box checked in [Register A/C and Sub A/C] can be entered. Please note that when the following conditions are both met, the Tax A/C(Cr) and Tax sub A/C(Cr) become required entry items:

  • Tax is summed in the detail row • "Auto-journal object" is set to ON.

[Collection method]

Collection plan data can be entered in more than one row on the [Collection plan] tab (the 3rd tab). You can also specify the main item in the first row of the collection plan data in [Collection method].

• Settle method
  Select from the settle methods registered in [Register claims settlement method].
• Claims Dept
  Specify the department to which you want to sum up the claims. Choose either "Entry Dept" or "Warehouse/Process." "Summary Dept" cannot be selected.
• Expiration date
  Enter the expiration date. The date calculated based on the Scheduled receipt date set in [Register correspondent] will be displayed as default.
• No settlement
  For the data not settled in [Settle claims] and [Offset claims/debts], check this check box. However, if the "Settlement status" is not "No settlement," this field will be grayed out and no modification can be made. When the "Settle type" is set to "Cash/Check receive forthwith," this option is grayed out and no modification can be made.
  Meanwhile, if Monthly invoice is selected in [Invoice type], you can't save the data with "No settlement" check box checked.
  

The following items will be displayed or hidden depending on the settlement method selected in the "Settlement method" item:

• Check No. (displayed only when "Cash/Check receive forthwith" is selected in "Settle type")
• Receipt No. (displayed only when "Cash/Check receive forthwith" is selected in "Settle type")
• T/F applicant name (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" has been set to "Interlock" in [Parameter setup], you must fill this field.
• Due date (displayed only when "Notes receivable" is selected in "Settle type")
• Receipt location (displayed only when "Notes receivable" is selected in "Settle type")
• Own financial Inst, Own bank account (displayed only when "T/F Settle", "Prepay (auto-transfer)", or "Prepay (excluding auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" is set to [Interlock] in [Parameter setup], you must fill this field.
• Corresp's financial Inst, Corresp's bank account (displayed only when "Prepay (auto-transfer)" or "Prepay (excluding auto-transfer)" is selected in "Settle type")
• Issue receipt of notes receivable (displayed only when "Notes receivable" is selected in "Settle type")
• Memo 1, 2 (displayed only when you selected one of the following: "Cash/Check receive forthwith", "Cash/Check receive later", "Notes receivable", "Debts offset/Advance R appropriation", "Others", or "Suspended")

['Corresp's financial Inst (EB transmission)]

The following items will be displayed or hidden depending on the settlement method selected in "Settle method:"

• JBA code, JBA branch code (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" is set to "Interlock" in [Parameter setup], you must fill this field.
• Bank account type (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" is set to "Interlock" in [Parameter setup], you must fill this field.
• Bank account NO. (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" is set to "Interlock" in [Parameter setup], you must fill this field.
• Bank account nominee name (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  When "Claims/Debts/Bank-account module EB function" is set to "Interlock" in [Parameter setup], you must fill this field.
• B.A.C. entered (displayed only when "Prepay (auto-transfer)" is selected in "Settle type")
  For the data already entried in [Bank-account control module], a check is marked. No modification can be made.

[Buttons]

• ··· (Approval detail)
• >>(Read next No.)
• Minus
  Clicking the "Minus" button creates and saves a voucher of which the entry Amt, Amt (SC), Tax, Tax and (SC) of the voucher displayed on the screen are converted to minus. Click this button and a confirmation dialog will appear. Clicking the "OK" button creates a voucher with each Amt converted to minus. If you click the "Cancel" button, you can go back to the previous screen without creating the voucher. Please note that If the approved voucher is displayed on the screen, the button will be grayed out and become unclickable.
• D description
  Click this button when you want to enter the same D description on both [Details] tab and [Collection plan] tab in batch.
  Clicking this button displays the [Bulk detail description setup] screen. Select "D description", and click the "Start (A)" button.
• Copy Vchr
• Read Ptrn
• Regist Ptrn
• Save
• Clear
• Delete
  This deletes data. However, when loading the data with the approval status set to "Approved", the button will be grayed out and become unclickable.
• Exit