Claims entry: Collection plan tab

When sales control is not used, or for other reasons, claim entries can be made directly.
→To Operation Procedure

Screens Transition

[Uncollected Control Module]
  ↓
[Entry]
  ↓
[Claims Entry]
  ↓
[Claims entry] screen - Header tab
[Claims entry] screen - Details tab
[Claims entry] screen - Collection plan tab

Item setup

Set up the settlement method, bank code and other settlement data, claim A/C, and claims dept. Clicking the ">>>(0)" button found on the upper right side of the screen switches the [Main Item] and the [Sub Item].

[Main Item] (upper half of screen)

• Row No.
  In the spread of the lower half of the screen, the row number of the collection plan appears. This number cannot be modified.
  
• Settlement Status
  The status of recovery plan data is either "Unsettled", "Settling", or "Settled".
  
• Settle method
  Choose one of the settlement methods found in [Register claims settlement method].
  
• Claims Dept
  Select an expense department for recording a claim. It is possible to choose between "Department" and "Warehouse/Process Dept". It is not possible to select the "Summary Dept."
  
• Expiration Date
  Enter the expiration date. As default, a date calculated based on the scheduled receipt date set in [Register Correspondent].
  
• No Settlement
  Data which have not been settled with [Settled Claims] or [Claims/debts offset] should have the box checked "ON". However, in the case that the "Settled Status" is "Unsettled", then the data will be displayed in a light color and no setting can be made. In the case that the "Settlement method" is "Cash/Check later", the data will also be in a light color and no setting can be made.
  
• Currency, Rate Type, Conversion Rate
  The currency, rate type, and conversion rate entered at the [Header] tab are displayed.
  
• Claims Amount, Claims Amount SC
  Enter the claims amount. It is possible to enter a negative amount. The Claims Amount SC is automatically calculated.
  
• Total Settled Amount, Settled Amount SC
  The total amount settled and the settled amount SC are displayed.
  
• Claims A/C(Dr), Claims Sub A/C (Dr.)
  Enter the claims account. When the journal is automatically processed, the account entered here will be recorded as a debit. The only categories that can accept input are the "Object of Claims" that have been set to "ON" at [Register A/C and Sub A/C].
  
• Description
  Enter the descriptions that will be used for automatic journalizing. If the selected expense account or sub account is an input requirement, then it becomes a required input category. It is possible to use the "Set D description(J)" button under the [Header] tab to automate input.
• Settlement of Standard Currency
  Checks "ON" if planned data of foreign currency that has been recorded is to be settled as standard currency. However, if the currency selection for the "currency" is set to "standard currency", this field will be grayed out and no entry can be made.

Depending on what settle type is selected in the "Settlement method" category, the display/hide function changes as follows:



• Check No. (displayed only if "Cash/Check payment forthwith" is selected under "Settle type".)
  
• Receipt No. (displayed only if "Cash/Check payment forthwith" is selected under "Settle type".)
  
• T/F applicant name (displayed only if "Prepayment (auto-transfer)" is selected under "Settle type".
  When the "Claims/Debts-B.A.C. interlocking" is set to "interlock" in [Parameter settings], you must fill this field.
• Due date (displayed only if "Notes Receivable" is selected under "Settle type.")
  
• Receipt Location (displayed only if "Notes Receivable" is selected under "Settle type".
  
• Own Financial Institution, Own Bank Account (displayed only if "T/F Settlement", "Prepay (auto-transfer)", or "Prepay (not auto-transfer)" is selected under "Settle type".
  When the "Claims/Debts-B.A.C. interlocking" is set to "interlock" in [Parameter settings], you must fill this field.
• Correspondent's Financial Institution, Correspondent's Bank Account (displayed only if "Prepay (auto-transfer)" or "Prepay (not auto-transfer)" is selected under "Settle type".
  
• Issue receipt of notes receivable (displayed only if "Notes Receivable" is selected under "Settle type".
  
• Memo 1, 2 (displayed only if "Cash/Check Payment forthwith", "Cash/check Receive Later", "Notes Receivable" and "Debts-off/Adv R-apprt", "Other", or "Suspended" is selected under "Settle type".
  

[Correspondent's Financial Institution (EB transmission)]

Depending on what settlement type is selected in the "Settle method", the display/hide function changes as follows

• JBA Code, JBA Branch Code (displayed only if "Prepay (auto-transfer)" is selected under "Settle type".)
  When the "Claims/Debts-B.A.C. interlocking" is set to "interlock" in the [Parameter settings], you must fill this field.
• Bank Account Type (displayed only if "Prepay (auto-transfer)" is selected under "Settle type".
  When the "Claims/Debts-B.A.C. interlocking" is set to "interlock" in the [Parameter settings], you must fill this field.
• Account No. (displayed only if "Prepay (auto-transfer)" is selected under "Settle type".)
  When the "Claims/debts-payment/collection plan - B.A.C." is set to "interlock" in the [Parameter settings], you must fill this field.
• Account Name (displayed only if "Prepay (auto-transfer)" is selected under "Settle type".)
  When the "Claims/Debts-B.A.C. interlocking" is set to "interlock" in the [Parameter settings], you must fill this field.
• B.A.C Entried (displayed only if "Prepay (auto-transfer)" is selected under "Settle type".)
  A check is made for data that has already been entered based on the "Bank Account Control Modules." No modifications can be made.

[Sub Accounts] (Upper half of Screen)

• Row No.
  The row number of the collection plan selected in the spread of the lower half of the screen is displayed. No modification is possible.
  
• Settlement Status
  The status of recovery plan data is either "Unsettled", "Settling", or "Settled".
  
• Settle method
  The settle method selected in the [Main Item] is displayed.
  
• Claims Department
  The claim department entered in the [Main Item] is displayed.
  
• Expiration Date
  The expiration date entered in the [Main Item] is displayed.
  
• Flex Master 1 - 3
  
• Project Code 1, 2
  
• Post Pad
  
• Currency, Rate type, and Conversion Rate
  The currency, rate type, and conversion rate entered at the [Header] tab are displayed.
  
• Claims Amount
  The claims amount entered in the [Main Item] is displayed.
  
• Claims Entry Amount (SC)
  The claims entry amount (standard currency) entered in the [Main Item] is displayed.
  
• Flex Amount 1, 2
  
• Flex Date 1, 2
  
• Accounting Analysis Code 1, 2
  

[Spread] (Lower Half of Screen)

• Claims Department Code, Name
  The code and name of the claims department are displayed. No modifications can be made.
  
• Settlement Status
  The settlement status is displayed. No modifications can be made.
  
• Settlement Method Code and Name
  The name and code of the settlement method are displayed. No changes can be made.
  
• Expiration Date
  
• Claims Amount, Claims Entry Amount (SC)
  The claims amount and the claims entry amount (standard currency) are displayed. No changes can be made.
  
• Account Code/ Sub Account Code, and Name
  The code for the claim account or sub account and its name are displayed. No changes can be made.

[Spread of Amount Display] (Lower Half of Screen)

• Amount of detail row(A)
  The total amount including tax that was entered at the [Details] tab is displayed.
  
• Collection Plan Amount(B)
  The total collection plan amount entered at the [Collection Plan] tab is displayed.
  
• Difference(=A-B)
  The difference between the amount of detail row(A) and the collection plan amount (B) is calculated and displayed.
  
• Amount (SC) of Detail Row(C)
  The total amount including tax from the [Details] tab is displayed.
  
• Collection Plan Amount(D)
  The total collection plan amount (SC) (D) from the [Collection Plan] tab is displayed.
  
• Difference(=C-D)
  The difference between the amount of detail row(C) and the collection plan amount (D) is calculated and displayed.

[Buttons]

• Name 1/2
  
• Divide Row
  Divides the rows of the collection plans. Select a collection plan from the spread and click the button. The [Divide Row] screen appears. Specify the amount of the collection plan that is to be recorded after the division.
  
• Copy Row
  Makes a copy of a collection plan. Select a collection plan from the spread selection that you want to duplicate and click the button. A [Specify Row to Copy] screen will appear. You can specify the number of lines to copy and where you want to insert the copy.
  
• Add Row
  
• Del row
  
• Commit
  
• Save
  
• Exit