Register A/C and Sub A/C

The process registers A/C and sub A/C for use in A.S.I.A.  Irrespective of whether A/C and sub A/C are registered, they cannot be used unless they are set for property.  Therefore, you must register A/C property in [Register A/C property].
 → A/C

Screen Transition

[Master management]
  ↓
[Accounting master]
  ↓
[Accounting management]
  ↓
[Register A/C and Sub A/C]
  ↓
[Register A/C and Sub A/C] screen  →  [A/C], [Sub A/C] tab

Item Setup - [A/C] tab

1. Select A/C (or new registration)
   Click the "Refer" button to display the list of registered A/Cs.  Select the A/C to be set up.  The information of selected A/C is displayed on the [A/C] tab.
   To register a new A/C, click the "New" button.

• Code, Name
  Displays the code and name of the A/C.
• Include Sub
  This is On if the sub A/C is registered with the A/C.  It cannot be modified.
• Property definition
  This is On if the definition of the property is saved in [Register A/C property].  It cannot be modified.

2. A/C information entry

• Code
  Enter the A/C code.  You can enter up to ten alphanumeric characters.
• Active
• Include Sub
  You can switch it On only at new registration.  Switching it On allows you to register the sub A/C by the [Sub A/C] tab.
• Term of validity
• Name 1, 2
• Searching
• Extension flag
• A/C Type
  Select the A/C type from the following:

  Dr/Cr	A/C type
  Dr Balance A/C	Assets
  	Cost of sales
  	Sales and general
  	Non-operating expenses
  	Extraordinary loss
  	Profit adjustment (P/L)
  Cr Balance A/C	Liability
  	Capital
  	Sales
  	Non-operating profit
  	SP gain

• SP Type
  Select the SP type. Options include: "Blank," "Cash," "Bank deposit," "Monetary assets," "Monetary debts," "Inventory," "Fixed assets," "Construction in progress account," "Deferred assets," "Prepaid expenses," "Deferred revenue," "Previous year profit carry-forward," "Commission paid," "Exchange loss," "Exchange gain," "Dr side VAT," "Cr side VAT," "Lease."
  According to the SP type specified, the system determines whether or not you can select the A/C on the other setup screen and entry screen.

  Setup, Entry	Selectable SP Type of A/C
  Setup of cash A/C and sub A/C in [Parameter Setup]	Cash
  Setup of A/C and sub A/C for each bank account in [Register bank account]	Bank deposit
  Entry of Dr A/C in [Receiving voucher] and Cr A/C in [Payment voucher] in [General accounting/multi-currency accounting module]	Cash, bank deposit
  Range of A/C and sub A/C for output in [Cash daybook (standard/by currency)] and [Bank daybook (standard/by currency)] in [General accounting/multi-currency accounting module]	Cash, bank deposit
  A/C and sub A/C for which entry is prohibited if "Transfer voucher cash entry prohibit" is set On with [Transfer voucher (std/foreign currency)] in the [General accounting/multi-currency accounting module]	Cash, bank deposit
  Cr A/C (Sales A/C, Purchase Return A/C, Out Cr Temporary A/C) in the cost of sales method when inventory auto-journalizing	Inventory
  Presently unused	Monetary assets, monetary debts
  Dr A/C (Sales Return A/C, Purchase A/C, Incoming Dr Temporary A/C) in the cost of sales method when inventory auto-journalizing	Inventory
  A/C to use if there is a negative difference in the implemented inventory	Inventory
  Cost A/C for cost of sales	Inventory
  Used in the [Fixed assets module]	Fixed assets
  Used in the [Construction in progress module]	Construction in progress account
  Currently unused	Deferred assets
  Used in the [Deferred accounts control module],  [Uncollected control module] and [Unpaid control module]	Prepaid expenses, deferred revenue
  Setup of the previous year profit carry-forward A/C in [Annual closing parameter setup] in the [Closing control module]	Previous year profit carry-forward (one A/C only)
  A/C to use for commission A/C in the [Notes receivable module] when auto-journalizing	Commission paid
  A/C to use for exchange gain and loss A/C in the [Multi-currency accounting module] when evaluating FC	Exchange loss, exchange gain
  A/C to use for exchange gain and loss A/C in the [Claims control module] and [Debts control module] when settling or auto-journalizing	Exchange loss, exchange gain
  A/C to use for entering VAT in the [Bank account control module]	Dr side VAT, Cr side VAT
  Use in the [Leased assets module]	Lease

• Rate Type
  Set the rate type to be displayed initially when you select this A/C when entering vouchers.
  Options include: "None," "TTB," "TTS," "TTM," "Internal rate," "Cash-S," "Acceptance-S," "AS-B," "Usance-B," "AS (None L/C)-B," "Cash-B."
• FS exchange rate type
  Select from "Current rate," "Average rate" and "Historical rate."

FS Exchange Rate Type	Use
Rate at acquisition	Use the rate at acquisition as the exchange rate when creating financial statements.
Rate at settlement	Use the rate at settlement as the exchange rate when creating financial statements.
Average rate	Use the average rate during the term as an exchange when creating financial statements.

• Spare rate type
  A spare item for future expansion.  Setup is not required.
  Select from "Current rate," "Average rate" and "Historical rate."
• Opening/Closing (displayed only when the A/C Type is "Cost of Sales")
  Select from "No setup," "Opening inventory" and "Closing inventory."
• Obj of Revaluation (displayed only when the A/C Type is "Assets," "Liability" or "Capital")
  Mark it to be On for the A/C subject to foreign currency evaluation using the reversing method in [Revaluation for FC].
• Create reversing entry (displayed only when "Obj of Revaluation" is On)
  Make it ON for A/C subject to foreign currency valuation by the reversing method on [Revaluation for FC].
• Interest-bearing debts (displayed only when "A/C type" is "Liability")
  Mark it to be On for the A/C of interest-bearing debts.  This is used in the [Cash flow management module].
• Object of Claims
  Only the checked A/C can be entered as a claims A/C.
• Object of Debts
  Only the checked A/C can be entered as a debts A/C. 
• VAT item (displayed only when "Include Sub" is Off)
  Mark it to be On when making it a VAT taxable object.
• Manufacturing Costs (displayed only when "A/C Type" is other than "Assets," "Liability" and "Capital")
  Causing it to be On allows you to select only the department registered as the manufacturing dept in [Register department] and [Register warehouse/process].
• Cost elements (displayed only when "Manufacturing cost" is On)
  Select from "Direct material cost," "Direct labor cost," "Direct expense" and "Indirect manufacturing cost."  This is currently unused.
• Tax type (displayed only when "VAT item" is On)
  Select either "Sales" or "Purchase."
• Taxable type (displayed only when "VAT item" is On)
  Select from the taxable type registered in [Register taxable type].