T/F voucher (General accounting module)

This section explains how to enter T/F vouchers for the standard currency.
→To Operation Procedure

Screen Transition

[General Accounting Module]
  ↓
[Entry]
  ↓
[T/F Voucher]
  ↓
[T/F voucher] screen
    "Details" button → [Details information] screen
        "Read Ptrn" button → [Journal ptrn] screen
        "Register Ptrn" button → [Register journal ptrn] screen

Item Setup

[Header]

• Entry Date
  Enter the entry date of vouchers. The default displays system date but you can modify them.
• Internal No.
• Voucher No.
• Voucher Description
• Evidence No.
• File Name
• Data Level
• Post Pad
• Source Entry Date, Source Internal No., Source Voucher No.
  They appear only when you copy a voucher by clicking the "Copy vchr" button or display a voucher that you created by coping other voucher.
• Approval Status
  The following approval status displays automatically: New - when you create a new voucher; "Unapproved", "Approved" or "Denied" - when you display the existing voucher after creating a new voucher. Each approval status is categorized as follows. Approval status varies some restrictions on modifying/deleting vouchers.
  

  Approval Type	Comment
  Unapproved	The system indicates Unapproved for all vouchers that you newly enter. You can freely modify/delete the unapproved vouchers. By default, the unapproved vouchers cannot be summary objects for form output. However, You can include the unapproved vouchers as summary objects when you output the forms with "Include unapproved" checked. And when more than one unapproved vouchers exist, the [Monthly update] cannot be executed.
  Approved	You cannot modify/delete any approved vouchers. It is possible to display approval vouchers on the entry screen, but you cannot modify /delete them. For approved vouchers, the system does not allow you to modify/delete any vouchers unless you choose "Cancel approval". The approved vouchers are included as summary objects for all forms.
  Denied	You can freely modify/delete any denied vouchers. If you modify a denied voucher and save it, the status will change to "Unapproved". For the Lists, Searching and Issue voucher, you can include the denied vouchers as output objects by selecting Include denied. Meanwhile, for the Summary sheets, the system always excludes these vouchers. When there is a voucher with denied status, a warning message appears before the execution of the [Monthly update]: "Denied data is present. Is it OK to execute?" Regardless of the message, you can process the monthly update. Please note that the accounting term balances do not include the amount of denied vouchers.

  
  For "Unapproved," "Approved" or "Denied," only when voucher Internal No. is entered in Internal No. to display an existing voucher and you click the the "···" button (Approval Detail button), the [Approval status details] sub screen pops up so that you can check "Status," "Approved by," "Approved Date" and "Comment."
  
• Total Amt (SC) (Purchase Tax (SC) [Dr], Sales Tax (SC) [Cr])
  The Total Amt (SC) (Purchase Tax (SC) [Dr]/Sales Tax (SC) [Cr]) display, by voucher, the total amount of the Suspended payment VAT/Temp sales order VAT. When you make multiple entry of A/C and/or Sub A/C in one voucher, which are set up as VAT items in "Temp sales order VAT etc. sub A/C" or "Suspended payment VAT etc. Sub A/C" based on the [Parameter setup], the total amount of Purchase tax (SC) / Sales tax (SC) is automatically calculated and displayed. Making reference to the tax amount can reduce the operator's calculation work. The total of Purchase tax (SC)/Sales tax (SC) automatically indicate on the bottom row in the Details.

[Details]

• A/C
  Enter A/C. You can choose an A/C registered in the [Register A/C and sub A/C] from a pop-up. If you cannot enter an A/C associated with cash balance (Receipt/Payment trading), check if "the T/F Voucher Cash Entry Prohibit" checkbox should be ON by the [Parameter setup].
• Sub A/C
  Enter here only when the A/C has a Sub A/C.
• Department
• Correspondent
  Enter correspondents or employees who are registered by the [Correspondent register] or [Employee register].
• Detail Description
• Taxable Type
  Enter here only when you choose A/C and Sub A/C that are set up as "VAT items" in the [Register A/C and sub A/C]. The default shows the taxable type according to the setting for each A/C in the [Register A/C and sub A/C], but you can modify it to other taxable type registered in the [Register taxable type].
• Internal/External Type
  Indicate here if the amount will be entered with tax included or excluded. When you choose Internal, the amount should be entered with the amount including tax. On the other hand, when you choose External, the amount should be entered with an amount before tax.
• Amt
  Enter the amount. When you choose External on the "External / Internal" option button, the amount is before tax. On the other hand, when you choose Internal, the amount is after tax.
• Amt before Tax
  The system displays the amount automatically. You cannot modify the amount.
• Tax
  Once you enter the Amt, the tax is automatically calculated and displayed.

[Buttons]

• ···(Approval Details)
• >>(Read Next Numbering)
• Minus
  The button is to perform negative conversion of a voucher on display for Amt/Amt (SC)/Tax/Tax (SC) to create/save a new voucher. When you click the button, a confirmation dialog will pop up. If you click the "OK" button, you can save the voucher. And clicking the "Cancel" button, you can go back to the previous screen instead of saving the voucher. Please note that when any approved vouchers display, the button appears shady and cannot be used. Although the Reverse journal is commonly used, you can use the Minus journal to prevent the number of B/S accounts from increasing in case that vouchers that are deemed undoubtedly incorrect are created.
• Reverse
  You can use this button to create a voucher with Dr/Cr on the displayed voucher reversed. When you click the button, a confirmation dialog will pop up. If you click the "OK" button, you can save the voucher. And clicking the "Cancel" button, you can go back to the previous screen instead of saving the voucher. Please note that when any approved vouchers display, the button appears shady and cannot be used.
• Tax
  This button performs auto-entry for Temp sales order VAT A/C//Suspended payment VAT A/C in the voucher on display. Click the button so that tax will automatically be entered, based on the total amount of Dr/Cr, in accordance with tax type ("Sales" or "Purchase") of A/C registered in the [Register A/C and sub A/C] of the [Accounting master]. When the tax type of the A/C is set in Sales, Temp sales order VAT A/C is automatically entered as follows: a positive amount on the Cr side; a negative amount on the Dr side. On the other hand, when the tax type of the A/C is set in Purchase, Suspended payment VAT A/C is automatically entered as follows: a positive amount on the Dr side; a negative amount on the Cr side.This button appears only when the [VAT control (accounting)] in the [Parameter setup] is set in Yes.
  The following details the summary when you click the "Tax" button.
  Image of Summary
  

  Row No.	Dr A/C	Tax Type	Dr Amt	Cr A/C	Tax Type	Cr Amt
  1	AR	None	105	-	-	-
  2	-	-	-	Sales	Sales 5% Taxed	100
  3	-	-	-	AP	None	105
  4	Purchase	Purchase 5% Taxed	100	-	-	-
  5	-	-	-	Accrued Expenses	None	105
  6	Heat, Light and Water	Purchase 5% Taxed	100	-	-	-

  
  In the above condition, click the "Tax" button, and the 2 following items will automatically be entered.
  

  Row No.	Dr A/C	Tax Type	Dr Amt	Cr A/C	Tax Type	Cr Amt
  7	-	-	-	Temp Sales Order VAT	None	5
  8	Suspended Payment VAT	None	10	-	-	-

  
  Note: When you click the "Tax" button in the condition that "Temp sales order VAT etc. A/C" or "Suspended payment VAT etc. A/C" is already entered on the bottom row in the Details, the details of Temp sales order/Suspended payment VAT A/C will be cleared and then resummarized Temp sales order/Suspended payment VAT A/C will automatically be set up. In addition, even when Temp sales order/Suspended Payment VAT A/C are manually entered in a row other than the bottom row, the entry will be cleared and resummarized by clicking the "Tax" button.
  
• Details
  The details shows the [Detail information] screen to enter the Project code and Accounting analysis code of the details selected in the spreadsheet.
  If you try to save the data without entering entry-required detail information (Project code, Accounting analysis code), a cursor moves on the button to ask you an entry on the [Detail information] screen.
• add row
• Del Row
• Name1/2
• Copy Vchr
• Read Ptrn
• Register Ptrn
• Save
• Clear
• Delete
• Exit

Notes

In order to deal with the process for red slips and/or original black slips, A.S.I.A. provides you the buttons including "Copy voucher," "Minus journal" or "Reverse journal" to simulate the creation of original black/red slips and store the modified history.