Transfer Voucher/Receiving Voucher/Payment Voucher (Multi-Currency accounting module)

Enter a transfer voucher/receiving voucher/payment voucher in foreign currencies. Enter the Dr A/C in case of a receiving voucher and the Cr A/C in case of a payment voucher. Only one A/C can be entered: the Dr A/C in case of a receiving voucher and the Cr A/C in case of a payment voucher.
→To Operation Procedure

Screen Transition

[Multi-Currency Accounting Module]
  ↓
[Entry]
  ↓
[Transfer Voucher], [Receiving Voucher], [Payment Voucher]
  ↓
[Transfer voucher] screen, [Receiving voucher] screen, [Payment voucher] screen
    "Detail" button → [Detail information] screen
    "Read Ptrn" button → [Read journal ptrn] screen
    "Regist Ptrn" button → [Regist journal ptrn] screen

Each Item Setup

[Header]

• Entry date
  Enter the entry date of the voucher. The system date is initially displayed but can be changed.
• Internal No.
• Voucher No.
• Voucher description
• Evidence No.
• File name
• Data level
• Post pad
• Source entry date, source internal No., source voucher No.
  They are displayed only when the current vouchers are displayed and copied by the click of the " Copy Vchr" button.
• Approval status
  The approval status is automatically displayed. " New" will be displayed when a new voucher is created, and either of " unapproved" , " approved" or " denied" will be displayed when an existing voucher is displayed after it is created.
  In case of " unapproved" , " approved" or " denied" , enter the voucher internal No. in the " Internal No." and display the existing voucher. Only then the " ···" button (approval detail button) can be clicked, and the sub screen of [Approval status detail] will be displayed, and the " status" , " approver" , " approval date" and " comment" can be confirmed.
• Total amt (SC) (purchase tax (SC) [Dr], sales tax [Cr])
  The total amt of suspended payment VAT and temporary sales order VAT of a voucher is displayed in the total tax (SC) (purchase tax (SC) [Dr] and sales tax [Cr]). When more than one A/C and sub A/C that are set up as VAT items in " temporary sales order VAT A/C and sub A/C" and " suspended payment VAT A/C and sub A/C" for parameter setup are entered in a voucher, the total amt of purchase tax (SC) [Dr] and sales tax [Cr] will be automatically calculated and displayed. By referring to this tax amount in journal entry, an operator has no need to calculate it on his/her own.
  The total amt of purchase tax (SC) [Dr] and sales tax [Cr] is also automatically displayed in the last row of details.

[Detail]

• Row No.
  The row No. of the spread row is displayed, showing the number of the row in which a detail is being entered. It is only for display and cannot be entered.
• Dr/Cr type
  Select either of [Dr] or [Cr] as a Dr/Cr type of the detail to enter. The first row of the details in the receiving voucher is fixed to [Dr], and the first row of the details in the payment voucher is fixed to [Cr]. They cannot be changed.
• A/C
  Enter the A/C. In the first row of details in the receiving voucher and the payment voucher, only the non-taxable A/Cs can be entered " SP type" of which are set up as " cash" or " bank deposit" in [Register A/C and sub A/C].
• Sub A/C
  Enter the sub A/C only when there is a sub A/C to the A/C.
• Taxable type
  Enter the taxable type only when the A/C and sub A/C set up as " taxable items" are selected in [Register A/C and sub A/C]. Although the initial taxable type set up for each A/C in [Register A/C and sub A/C] is displayed, it can be changed to the taxable type registered in [Register taxable type].
• Department
• Correspondent
  Enter the correspondent or the employee registered in [Register correspondent] and [Register employee].
• D description
• Internal/External type
  Set up whether the amt is entered as internal or external. Enter the amt including tax when the internal is selected, and enter the amt excluding tax when the external is selected. This item is not displayed when the " taxable type" is non-taxable.
• Currency
  Select the entry currency from the currencies registered in [Register currency].
• Rate type
  Set up an exchange rate type to convert to the std currency when entering the foreign currency.
• Exchange rate
  Set up an exchange rate to convert to the std currency. When the "currency" and the "rate type" are set up, the initial rate registered for the "voucher date" in [Register exchange rate] is displayed. The exchange rate can also be directly entered.
• Amt/Tax
  Enter the amt in the entry currency. The Dr/Cr balance is checked by the amt (SC). The tax amt is automatically calculated and displayed.
• Amt/Tax (SC)
  The amt/tax (SC) is automatically calculated and displayed based on the exchange rate and the amt. The tax amt can also be adjusted for fraction adjustment.

[Buttons]

• ··· (Approval detail)
• >>(Read next No.)
• Minus
  A voucher is created and saved in which the amt/amt (SC)/tax/tax (SC) of the voucher displayed on the screen are turned to minus. A confirmation dialog is displayed when a button is clicked. When the "OK" button is clicked, the voucher will be saved. When the "Cancel" button is clicked, the voucher will not be saved, and the screen will return to the previous screen. When an approval voucher is displayed on the screen, the button will be in pale color and cannot be used.
  Reverse is usually used, but if the created voucher is clearly a mistake, minus is used to prevent an increase in B/S A/Cs.
• Reverse
  A voucher is created and saved in which the [Cr] and [Dr] displayed on the screen are reversed. It is displayed only for the transfer voucher.
  A confirmation dialog is displayed when a button is clicked. When the "OK" button is clicked, the voucher will be saved. When the "Cancel" button is clicked, the voucher will not be saved, and the screen will return to the previous screen. When an approval voucher is displayed on the screen, the button will be in pale color and cannot be used.
• Tax
  The temporary sales order VAT and suspended payment VAT A/C of the voucher displayed on the screen is automatically entered.
  When the button is clicked, the total tax amt is automatically entered in accordance with the tax type setup ("sales" or "purchase") of the A/C registered in [Register A/C and sub A/C] of [Accounting master] based on the total amt of the Dr side and the Cr side.
  For the A/C with the tax type setup of "sales", the temporary sales order tax A/C is automatically entered on the Cr if the amt is plus and on the Dr if the amt is minus.
  For the A/C with the tax type setup of "purchase", the suspended payment tax A/C is automatically entered on the Dr if the amt is plus and on the Cr if the amt is minus.
  This button is displayed only when the [VAT control (accounting)] of [Parameter setup] is "on".
  The summary will be as follows when the "tax" button is clicked.
  Summary image (for transfer voucher)
  

  Row No.	Dr A/C	Tax type	Dr amt	Cr A/C	Tax type	Cr amt
  1	Account receivable	Non-taxable	105	-	-	-
  2	-	-	-	Sales	5% tax on sales	100
  3	-	-	-	Account payable	Non-taxable	105
  4	Purchase	5% tax on purchase	100	-	-	-
  5	-	-	-	Accrued charge	Non-taxable	105
  6	Utility expense	5% tax on purchase	100	-	-	-

  
  The following two items are automatically entered when the "tax" button is clicked in the above-mentioned case.
  

  Row No.	Dr A/C	Tax type	Dr amt	Cr A/C	Tax type	Cr amt.
  7	-	-	-	Temporary sales order VAT	Non-taxable	5
  8	Suspended payment VAT	Non-taxable	10	-	-	-

  
  Note: If the "tax" button is clicked when "temporary sales order VAT" and "suspended payment VAT" have been entered in the last row of details, the details of temporary sales order VAT and suspended payment VAT are cleared, and the newly summarized temporary sales order VAT and suspended payment VAT are automatically set in the last row of details. Even when the temporary sales order VAT and suspended payment VAT are manually entered in the row other than the last row, they will be cleared by the click of the "tax" button, and they will be newly summarized in the last row.
  
• Detail
  The [Detail information] screen is displayed to enter the project code and accounting anlys code of the detail selected in the spread division.
  When an attempt is made to save without the required entry of detail information (project code and accounting anlys code), the cursor will be placed on this button and prompt the entry on the [detail information] screen.
• Commit
• Add row
• Del row
• Name 1/2
• Copy Vchr
• Read Ptrn
• Regist Ptrn
• Save
• Clear
• Delete
• Exit

Notes

A.S.I.A. allows you to make a pseudo-source black voucher and a pseudo-red voucher by using each button of "Copy Vchr", "Minus" and "Reverse" and have a modification history to deal with "red voucher" and "source black voucher".