Debts auto-journal (Object list) - "New"
Auto-journal processing can be carried out for debts data that has been input into the following screens: Debts, Purchase / Purchase Returns, Repayment, and Lease Payment. The range of the debts data for auto-journalizing is then specified.
→To Operation Procedure
Screen Transition
[Debts Control Module]
↓
[Auto-Journal]
↓
[Execute Auto-Journal]
↓
[Execute auto-journal (from/to) - "New" button] screen
↓
[Execute auto-journal (Object list)] screen
Item setup
The debts data that can be journalized (Debts Data, Purchase / Purchase Returns, Repayment Data, and Lease Payment Data) is shown in a list. Select the debts data to be journalized from this list.
[Header]
- Type
New or Delete are shown as specified on the [Auto-Journal (from/to)] screen.
[Spreadsheet]
- Executed
A check mark is shown in the row for the executed auto-journal. This is for display purposes and cannot be changed.
- Object of Execution
Place a check mark by the debts data to be auto-journalized. Check marks are shown for all the data as the default. It is not possible to put a mark in the Object of Execution check box for data that already has a mark in the Executed check box
- Accounting Internal No.
The accounting voucher internal number of the executed data is shown and cannot be changed.
- Prefix No. (Only displayed when the "New" button is selected on the [Debts Auto-Journal (from/to)] screen)
Prefix numbers are assigned according to the [Numbering Type] setup as follows.
- Prefix numbers must be entered for [Prefix Numbered]. The prefix number set with the [Employee Setup] Default Prefix No. will be shown as the default.
By right-clicking, the registered prefix numbers can be selected from a list. If the return key is pressed in a certain row, the same prefix number will be set for the rows below. The Executed data prefix numbers are for display only and cannot be changed.
- In the case of Manual Entry, the Prefix No. row is not displayed.
- Numbering (Only displayed when the "New" button is selected on the [Debts Auto-Journal (from/to)] screen)
Numbering is assigned according to the [Numbering Type] setup as follows.
- In the case of Manual Entry, the Numbering row is not displayed.
- In the case of Consecutive Prefix No., Yearly Prefix No., or Monthly Prefix No., the numbering for Executed data is for display only and cannot be changed.
- Numbering must be entered for Manual Prefix No. Entry. Also, the numbering for Executed data is for display only and cannot be changed.
- Accounting Voucher No.
Accounting voucher numbers are assigned according to the [Numbering Type] setup as follows.
- In the case of Manual Prefix No. Entry, Consecutive Prefix No., Yearly Prefix No., or Monthly Prefix No., the accounting voucher numbers for Executed data are for display only and cannot be changed.
- The accounting voucher numbers must be given for Manual Entry. However, the accounting numbers for Executed data cannot be changed.
- Data Level
The data level must be entered. The default display is "1." If the return key is pressed in a certain row, the same data level will be set for the rows below. The Executed data levels are for display only and cannot be changed.
- Entry Date
- Voucher Type
Debts, Purchase / Purchase Returns, Repayment, or Lease Payment will be shown.
- Internal No.
- No.
- Voucher Issue Dept. Code / Name
- Entry Currency
The currency at the time of debts data entry will be shown.
- Amount
- Prefix No. / Update Operator Code / Name
The last update operator prefix number ([Employee Setup] - [Default Prefix No.]), code and name are shown.
- Prefix No. / Approval Operator Code / Name
The last approval operator prefix number ([Employee Setup] - [Default Prefix No.]), code and name are shown.
- Prefix No. / Auto-Journal Execution Operator Code / Name
The last auto-journal execution operator prefix number ([Employee Setup] - [Default Prefix No.]), code and name are shown.
[Buttons]
- Name1/2
- Debts Details
Shows the details of the debts data for the selected data. If a row is selected and double-clicked, the same details screen will be displayed.
- Set All
Places a mark in all the Object of Execution check boxes for the data on the list.
- Cancel All
Removes all the marks from the Object of Execution check boxes for the data on the list.
- Clear Row
Clears the row on the screen. The following confirmation message is displayed, "Row will be cleared. OK?"
By holding down the Ctrl or Shift key at the same time, several rows can be cleared at once.
- Start
Begins the auto-journal process.
When the auto-journal process is completed for all the data shown on the list, the "Process is completed" message will appear, and you will be returned to the [Execute Auto-Journal (Object List)] screen. At this time, the marks will be erased from the Object of Execution check boxes, and placed in the Executed boxes. Furthermore, only the Prefix No., Numbering, Voucher No., and Data Level items will be shown, and they can no longer be modified.
- Exit
Notes
Error after clicking the "Start" button
If at least one Object of Execution box is not checked for the data shown in the list, the error message, "Object data does not exist" will appear. If there is a row with a mark in the Object of Execution check box, auto-journalization will be performed for the data as follows.
Automatic determination as to whether journalization is possible will be made for each data item. Auto-journalization is performed for the data for which journalization was determined to be possible. For the data for which journalization was determined not to be possible, auto-journalizing is not performed and re-reading is carried out (the background of the re-read rows will become light blue). If there is data for which auto-journalization is determined not to be possible, the confirmation message, "Auto-journal has not been performed because some of the vouchers have been updated / deleted. The process is completed" and the "OK" button will appear. By clicking the "OK" button, re-reading of the data that was not auto-journalized will be performed, and it will be re-displayed on the [Object List] screen spreadsheet. Whether or not data can be auto-journalized is determined in the following way.
- Tax Account and Exchange Gain and Loss Account Items
The items to be used are automatically determined for the tax account using the accounts entered under the [Details] tab, as well as for the exchange gain and loss account using a combination of account items entered under the [Plan] tab. However, when determination cannot be made due to differences in item properties, the [Item] screen will be displayed.
- Existence of Data
Data for which another operator performs approval
cancellation while it is being displayed on the [Execute Auto-Journal] screen spreadsheet, will be cleared from the [Object List] screen after clicking the "Start" button.
- Auto-Journal Execution Operator
While data for which a code is displayed in the [Auto-Journal Execution Operator Code] item of the [Header] is shown listed on the [Execute Auto-Journal] screen spreadsheet, another operator performs auto-journal. In this case, after the "Start" button is clicked, the auto-journal will be completed. However, content different from other rows will be shown for the [Auto-Journal Execution Operator] and the [Auto-Journal Execution Date].
- Update Date
While data for which the [Update Date] item of the [Header] is changed from the content at the time of reading, is listed and shown on the [Execute Auto-Journal] screen spreadsheet, modification is being performed on the payment plan data on the [Payment Plan Adjustment Entry] screen. In this case, after the "Start" button is clicked, the data will be re-read, and re-displayed on the [Object List] screen.