Debt entry - Details tab

Enter debts directly in cases such as when Purchase is not used.
→To Operation Procedure

Screen Transition

[The Unpaid Control Module]
  ↓
[Entry]
  ↓
[Debt Entry]
  ↓
[Debt entry] screen - Header tab
[Debt entry] screen - Details tab
"Deferred Account" button → [Confirm VAT] screen
"Receiving" button → [Claim entry] screen
[Debt entry] screen - Payment plan tab

Item setup

Set up the Match A/c (communications expenses and suchlike) and the detailed amounts for debts. Click the">>>(0)" button on the right side of the upper part of the screen to switch between the [Main Item] and the [Sub Item]

[Main Item] (upper part of the screen)

• Row No.
  Displays the row No. of the detail row selected in the [Spread] in the lower part of the screen. This item cannot be changed.
  
• Expenses A/c (Dr) and Expenses Sub A/c (Dr)
  Where auto-journal is executed, enter the account that is entered in Dr as an expense account. Only the accounts whose Object of Debts checkbox is selected in [Register a/c and Sub a/c] can be set up.
  
• Taxable type
  This item must be entered when the expense account and the expense sub-account are subject to tax. The taxation type set up in [Register a/c and Sub a/c] is displayed by default.
  
• Expenses Dept.
  Enter the department where expenses are incurred. It is possible to select a department that is set up in Department and Warehouse/Process Dept. It is impossible to select a department that is setup in Summary Dept.
  
• Detail description
  Enter the detail description that is used in auto-journal. This item must be entered when the selected expense account or sub account are set as a detail that is required to be entered.
  It is possible to enter this item automatically with using the Detail Description "Setup (J)" button in the Header tab.
  
• Deferred object
  When using the Deferred Account button, a check mark is indicated on the detail row that is linked to the Deferred Account Control module. This item cannot be changed.
  
• Prepaid VAT
  When the item is linked with the Deferred Account Control module by using the Deferred Account button, the checkbox is selected for the row specified as the row for prepaid VAT. This item cannot be changed.
  
• Currency, Rate Type and Exchange Rate
  The currency, the rate type and the exchange rate entered in the Header tab are displayed. These items cannot be changed.
  
• Internal/External Type
  This item may be selected only when the entered expense account or sub account are subject to taxation. Select either Internal or External.
  
• Amt Excluding Tax (Amt Including Tax) and Amt Before Tax (SC) (Amt After Tax (SC))
  Where External is selected for Internal/External type, enter the amount excluding tax and the amount before tax (SC).
  Where Std Currency is selected in Currency, Tax (SC) is grayed out and the item is entered automatically.
  Where Internal is selected for Internal/External type, enter the amount including tax and the amount after tax (SC).
  Where an item selected in the expense account is not the object of taxation (where it is impossible to select either the Internal/External type), enter the entry amount and the amount (SC).
  
• Tax and Tax (SC)
  Enter the tax. The amount of tax (SC) is then calculated automatically and displayed. Where an item selected in the expense account is not the subject to taxation, the items Tax and Tax (SC) are grayed out and they cannot be entered.
  Where Std currency is selected for Currency, Tax (SC) is grayed out and is entered automatically.

[Sub Item] (upper part of the screen)

• Project code 1, 2
  
• Flexible master 1 - 3
  
• Flexible date 1, 2
  
• Accounting analysis code 1, 2
  
• Analysis code 1, 2
  
• Flexible Amt 1, 2
  

[Claims] (center of the screen)

• Claims No.
  Displays the linked claims No. This item is only for display. It cannot be modified.
  
• Internal No.
  Displays the internal No. of the linked claims data. This item is only for display. It cannot be modified.
  
• Accountee
  Enter a correspondent that is to be an accountee in the claims data. It is possible to select from correspondents who are registered as Customer, Cust & Vendor and Affiliated Company in the Correspondent Type in [Register Correspondent], and from the employee master registered in Employee Setup.
  
• Invoice description
  Enter the memo of claims.
  
• Invoice type
  Select the invoice type in the claims data from Individual, Bulk or None.
  
• Scheduled receipt date
  
• Currency
  
• Amt Including Tax
  Displays the amount including tax that is entered in the linked claims data. This item cannot be changed.

[Spread] (lower part of the screen)

• Expenses a/c code and name
  Displays the expense account code and name. These items cannot be changed.
  
• Sub a/c code and name
  Displays the expense sub-account code and name are displayed. These items cannot be changed.
  
• Expenses Dept. code and name
  Displays the expense department code and name. These items cannot be changed.
  
• Amt Excluding Tax
  Displays the amount excluding tax. This item cannot be changed.
  
• Tax
  Displays the amount of tax. This item cannot be changed.
  
• Amt Including Tax
  Displays the amount including tax. This item cannot be changed.
  
• Claims
  Where the item is linked with the claims data, the checkbox is selected. This item cannot be changed.
  
• Deferred Account
  Where the item is linked with the deferred data, the checkbox is selected. This item cannot be changed.
  

[Spread of Amt display] (lower part of the screen)

• Amt of Detail Row (A)
  Displays the total of the amounts including tax entered in the Details tab.
  
• Payment Plan Amt (B)
  Displays the total of the amounts entered in the Payment Plan tab.
  
• Difference (= A - B)
  Displays the calculated amount of detail row (A) - payment plan amount (B).
  
• Amt (SC) of Detail Row (C)
  Displays the total of the amounts including tax in the Details tab.
  
• Payment Plan Amt (SC) (D)
  Displays the total of the amounts in the Payment Plan tab.
  
• Difference (= C - B)
  Displays the calculated amount (SC) of detail row (C) - payment plan amount (SC) (D).

[Buttons]

• Receive
  Where claims are generated simultaneously with debts, it is possible to start [Unpaid Control] - [Claims Entry] and create a claims voucher.
• Outline
  When the debts data that have been claimed are read, this button is used to display the accountee, invoice description, invoice type, scheduled receipt date, currency and amount including tax.
• Name 1/2
  
• Div Pay Plan Dept
  Totals the data entered in the Details tab in the payment plan data by the expenses department. The debts account specified in the Header tab is displayed as a created debts account in the payment plan detail row.
  
• Deferred
  When the item of Prepaid Expenses is selected in expense account as a special account type, click this button to display the [Deferred account entry] screen in [Deferred Account Control Module].
  
• Copy Row
  Copy the selected row in the [Spread]. Select the source details for copying from the [spread] and click the button. The [Specify Row to Copy] screen is displayed. Specify the number of rows and the insertion target.
  
• Add Row
  
• Del Row
  
• Commit
  
• Save
  
• Exit

Confirm VAT screen

Click the Deferred Account button to display the Confirm VAT screen. In the second row of the source frame of the deferred account entry, display the details of the row number specified in the Confirm VAT screen.
In the default setting, the detail row following that of the call-up source is displayed in the row number. If you select a non-existent row number and click "OK", the message is displayed: "There is an error in setting." Where the row No. of the call-up source is specified, the message is displayed: "There is an error in setting."