Debt entry - Header tab

Enter debts directly in cases such as when Purchase is not used.
→To Operation Procedure

Screen Transition

[The Unpaid Control Module]
  ↓
[Entry]
  ↓
[Debt Entry]
  ↓
[Debt entry] screen - Header Tab
    "Read Ptrn" button →  [Read claim pattern] screen
    "Regist Ptrn" button → [Register claim pattern] screen
[Debt entry] screen - Details tab
[Debt entry] screen - Collection plan tab

Item Setup

Click the ">>>(0)"button on the right side of the upper part of the screen to switch the display between the [Main Item] and the [Sub Item].

[Main Item] (on the upper part of the screen)

• Entry date
  Enter the entry date of the voucher. The system date is displayed by default. Change the value.
• Internal No.
  The internal No. is displayed automatically. To display an existing voucher, double-click the mouse to display the pop-up menu and select the voucher. It is also possible to select the voucher by directly entering the existing internal No. of the voucher and clicking the Enter key. Note that if the internal No. is changed to the No. of the existing voucher when entering a new voucher, when you press the Enter key, the voucher being entered is discarded and the voucher with the designated No. is displayed.
• Debts No.
  The debts No. is displayed automatically. To display an existing voucher, double-click the mouse to display the pop-up menu and select the voucher. It is also possible to select the voucher by directly entering the existing debts No. and clicking the Enter key. Note that if the debts No. is changed to the No. of the existing voucher when entering a new voucher, when you press the Enter key, the voucher being entered is discarded and the voucher with the designated No. is displayed.
• Approval status
  The approval status is displayed automatically. When you create a new voucher, New is displayed. When you display an existing voucher, either Unapproved, Approved or Denied is displayed. In the case of Unapproved, Approved or Denied, you can confirm the status, the approval details and the comments. To confirm this information, click the Approval Details button. The system displays the Approval Status Details sub-screen.
  
• Payment type
  Select from None, Individual or Monthly payment notice. If you select the Monthly payment notice, the voucher changes to one that can be summarized by the Create monthly payment notice data, and the menu is grayed out. (The type that is designated in the Default payment type in the Details 2 tab in [Register correspondent] is displayed as the default setting.)
  
• Correspondent type
  The types that can be selected differ according to the setup for Entry type. Where Monthly Payment Notice is selected in Payment Type, it is impossible to select Employee in Correspondent Type.
  

  Entry type	Types that can be selected
  Direct entry or Lease repayment	It is possible to select from Correspondent and Employee.
  Repayment	It is possible to select from Payee and Financial institution.

• Payee (or Employee or Financial institution)
  The items that can be selected differ according to the setup for Correspondent type.
  

  Entry type	Items that can be selected
  Payee	It is possible to select from the correspondents that are registered as Vendor, Cust & Vendor and Affiliated Company in [Register correspondent].
  Employee	It is possible to select from the employees who are registered in [Employee setup].
  Financial institution	It is possible to select from the financial institutions that are registered in [Register financial institution].

• Voucher Issuing Dept
  Select from Entry Dept or Warehouse/Process Dept.
  
• In charge
  Enter the staff member in charge. The log-in operator is displayed by default. Change the setting as necessary.
  
• Debt pattern
  Select from the patterns that have been registered in [Register Debt Pattern].
  
• Payment description
  Enter a memo relating to Debt Entry.
• Journal type of minus
  Select from Minus Journal or Reverse Journal. The type setup here is used when processing a journal when executing automatic journal and [Settling automatic transfer data] in the [Bank Account Control Module].
  
• Currency and rate type
  The currency and rate that is registered in [Register correspondent] is automatically displayed by default.
• Exchange rate
  The rate that is registered in [Register Exchange Rate] is automatically displayed by default. Change the setting a necessary. However, the currency is the Std currency, the rate is fixed at 1.000000 and cannot be changed.
  
• Payment Amt and Payment Amt (SC)
  Displays the total amount entered in the Details tab including tax and the amount converted to the standard currency.
  
• Tax and Tax (SC)
  Displays the total taxes including the tax in the Details tab and the amount converted to the standard currency.
  
• Source Internal No. and Source Voucher No.
  This item is displayed when creating a voucher and a copy of an existing voucher is made by clicking the Copy Voucher button. The internal No. and the voucher No. of the source voucher are displayed.
  
• Auto-Journal Object
  Specify the data to be used when executing auto-journal in Debt Control by selecting the checkbox for the data. However, data whose Execute Auto-Journal checkbox is selected cannot be modified.
  
• Execute Auto-Journal
  A check mark is indicated where auto-journal has been executed in Execute Auto-Journal in Debt Control. This item is for display only and cannot be changed.
  
• Accounting Voucher Internal No. and Accounting Voucher No. (Displayed only when the Execute Auto-Journal checkbox is selected.)
  Displays the internal No. and the voucher No. of the accounting vouchers that have been created by the auto-journal process.
  

[Sub Item] (on the upper part of the screen)

• Flexible master 1 - 5
  
• Correspondent of Delivery
  Where a payee and a correspondent of delivery differs, enter the correspondent code of the correspondent of delivery.
  It is possible to select from the correspondents whose type is set as Vendor, Cust & Vendor and Correspondent in Register Correspondent. It is also possible to directly enter the name without designating the code.
  
• Flexible amount 1 and 2
  
• Flexible date 1 and 2
  
• Post pad
  
• Evidence No.
  
• File name
  
• Issued debt voucher
  The checkbox is selected for data whose debt voucher is issued or whose file is output in Issue Debt Voucher. This item cannot be changed.
  
• Issued individual payment notice
  The checkbox is selected for data whose individual payment notice is issued or whose file is output in Issue Debt Voucher. This item cannot be changed.
  
• Debt A/c (Cr) and Debt Sub A/c (Cr)
  Displays the debt accounts that are setup in the debt pattern specified in the debt pattern items in Main Item are displayed. Change them as necessary. However, it is only possible to enter the accounts whose Object of Debt checkbox is selected in [Register a/c and Sub a/c]. The accounts displayed here are automatically set in the first line of the [Spread] in the Payment Plan tab.
  
• Tax A/c (Dr) and Tax Sub A/c (Dr)
  Displays by default the tax accounts that are set up in the debt pattern specified in the Debt Pattern items in the Main Item. Change the items as necessary. However, it is only possible to enter the accounts whose Object of Debt checkbox is selected in [Register a/c and Sub a/c]. It is necessary to enter the data when all of the following conditions are met.
  

  • Tax is entered in the detail row. • Auto-journal object is set up as On.

[Payment Method] (in the lower part of the screen)

While it is possible to enter the payment plan data in several rows using the Payment Plan tab (the third tab), it is also possible to specify the main item of the first row of the payment plan data in this [Payment Method].

• Settlement Method
  Select from the settlement methods registered in [Register Debt Settlement Method].
  
• Debt Dept
  Specify the department against which the debt is to be entered. It is possible to select from Debt Dept and Warehouse/Process Dept. It is not possible to select Summary Dept.
  
• Expiry Date
  Enter the expiry date. Displays by default the date that is calculated in accordance with the scheduled receipt date set in [Register correspondent].
  
• No Settlement
  For data that is not to be settled in Settle Debt or Offset Claims/Debt, turn off the checkbox. However, where the settlement status is Not Settled, this item is grayed out and cannot be selected. Also, where the settlement type is Cash/Check Payment Forthwith or Auto-Transfer, this item is grayed out and cannot be selected. Where Monthly Payment Notice is selected in Payment Type, it is impossible to save this item if the checkbox is selected.
  

According to the settlement method selected in the Settlement Method, the following items are displayed or hidden.

• JBA code (displayed only when Auto-Transfer is selected in the Settlement Method.)
  When the "Claims/Debts Control - B.A.C Interlocking" is set to "Interlock" in [Parameter setup], this item must be entered.
• Bank account type (displayed only when Auto-Transfer is selected in the Settlement Method.)
  When the "Claims/Debts Control - B.A.C Interlocking" is set to "Interlock" in [Parameter setup], this item must be entered.
• Bank account No. (displayed only when Auto-Transfer is selected in the Settlement Method.)
  When the "Claims/Debts Control - B.A.C Interlocking" is set to "Interlock" in [Parameter setup], this item must be entered.
• Bank account nominee (displayed only when Auto-Transfer is selected in the Settlement Method.)
  When the "Claims/Debts Control - B.A.C Interlocking" is set to "Interlock" in [Parameter setup], this item must be entered.
• B.A.C. entried (displayed only when Auto-Transfer is selected in the Settlement Method.)
  A check mark is indicated for this item when the data has been already entered in the Bank Account Control Module. This item cannot be modified.