Sales entry - Header tab

Enter sales data header information (entry date, invoice No., etc.) under the [Sales entry] screen [Header] tab.
→To Operation Procedure

Screen Transition

[Sales Control Module]
  ↓
[Entry]
  ↓
[Sales Entry (Summary Method)]
  ↓
[Sales entry (Summary method)] screen
    "Start" button → [Sales entry list] screen
        "D entry" button → 
            [Sales entry] screen - Header tab
            [Sales entry] screen - Details tab
            [Sales entry] screen - Collection plan tab

Item setup

Specified items are displayed on the [Shipping entry] screen. Only those items that can be changed and those requiring special specification are explained below.

[Main items]

• Entry date
  The date on which arriving is processed is set as the default date. This item can be changed.
• Invoice No.
  The invoice No. is automatically displayed. The prefix No. can be changed.
• Invoice type
  Select from among the following options: "Monthly invoice," "Individual," and "None." Selecting "Monthly invoice" generates a voucher that can be summarized as an [Issue monthly invoice]. (The invoice type specified as the "Default invoice type" under the [Details 2] tab on the [Register Correspondent] is the default.)
• Sales Dept
  The department at the time of shipping is set as the default. However, this item can be changed. Select either [Department] or [Warehouse/Process Dept].
• In charge
  The employee in charge at the time of shipping is set as the default. However, this item can be changed. Select from among the employees registered in the [Employee setup] under [System custodian].
• GUI No.
  Select from among "Numbering at entry," "Bulk numbering," and "None."
  Selecting "Numbering at entry":
  GUI No. is numbered at voucher entry.
  Selecting "Bulk numbering":
  GUI No. is numbered by [GUI No. bulk numbering] under the [Update].
  Selecting "None":
  GUI No. is not numbered.
• Invoice issue No.
  Data on sales for which invoices have already been issued is automatically displayed. This cannot be changed.
• Claims pattern
  It is possible to select from among the patterns registered under [Register claims pattern].
• Approval status
  The approval status is automatically displayed. "New" is displayed when a new voucher is created.
• Tax, Tax (SC)
  The total amount of tax entered under the [Details] tab and tax converted to standard currency are displayed.
• Receiving Amt, Receiving Amt (SC)
  The total amount including tax entered under the [Details] tab and the amount converted to standard currency are displayed.
• Auto-journal object
  In [Execute auto-journal] under [Claims control], activate the checkboxes for data to be included as objects of auto-journal. Note, however, that data for which the "Execute auto-journal" checkbox has been activated cannot be modified.
• Execute Auto-journal
  For vouchers for which auto-journal has already been executed in [Execute auto-journal] under [Claims control], the checkbox will be activated. This cannot be changed on the display alone.

[Sub item 1]

• Evidence No.
• File name
• Flexible master 1 - 5
• Flexible Amt 1, 2
• Flexible date 1, 2
• Post pad
• Issued invoice
  For data for which individual invoices have been issued or file output has been processed under [Issue claims voucher], the checkbox will be activated. This item cannot be changed.
• Issued receipt
  For data for which receipts have been issued or file output has been processed under [Issue claims voucher], the checkbox will be activated. This item cannot be changed.
• Claims A/C, Claims sub A/C
  The claims A/C set by the claims pattern which specified on the "Claim pattern" under the "Main item" are displayed as default. This item can be changed. However, only those A/C for which the "Object of claims" checkbox is activated under [Register A/C and sub A/C] can be entered. The A/C displayed here are automatically set as the first row of the [Collection plan] tab [Spread].
• Tax A/C (Cr), Tax sub A/C (Cr)
  The tax A/C set by the claims pattern which specified on the "Claim pattern" under the "Main item" are displayed as default. This item can be changed. However, only those A/C for which the "Object of claims" checkbox is activated under [Register A/C and sub A/C] can be entered. This is a required field when all A/C satisfy the following conditions.
• Tax appears in the detail row.
• "Auto-journal object" checkbox is activated.

[Collection plan]

On the [Collection plan] tab (third tab), collection plan data can be entered in multiple lines. However, on this [Collection plan], the main item on the first line of collection plan data can be specified.
Different items are displayed for different specified "Settlement method."

• Settle method
  The "Settlement method" entered on the [Header] tab is displayed as default. Select from among the settlement methods registered under [Register claims settlement method] The settlement method for which the settlement type is specified as "Prepay (Auto-transfer)" or "Prepay (not Auto-transfer)" cannot be selected.
  
• Claims dept
  Specify the department for responsible for claim accounting. Users can select either [Department] or [Warehouse/Process Dept]. [Summary Dept] cannot be selected.
  
• Expiration date
  Enter the expiration date. In the default mode, the data calculated based on the scheduled receipt date set under [Register correspondent] is displayed.
  
• No settlement
  Activate the checkboxes for data that is not to be settled under [Settle claims] or [Offset claims/debt]. However, data for which the "Settled status" is specified as a status other than "unsettled" is displayed in a lighter type, and this setting cannot be used. Also, data for which the "Settle type" is [Cash/Check receive forthwith] is displayed in a lighter type, and this setting cannot be used.
  

(1) When "Settle method" is left blank or "Settle method" settlement type is [T/F settle]

• Own financial Inst, Own bank account
  The defaults for specified "Settlement method" are "Own financial institution" and "Own bank account" registered in [Register claims settlement method] under [Claims control module].
• Claims A/C (Dr), Claims sub A/C (Dr)