Purchase entry - Header tab

Enter purchase data header information (entry date, payment No., etc.) under the [Purchase entry] screen [Header] tab.
→To Operation Procedure

Screen Transition

[Purchase Control Module]
  ↓
[Entry]
  ↓
[Purchase Entry (Summary Method)]
  ↓
[Purchase entry (Summary method)] screen
    "Start" button → [Purchase entry list] screen
        "Details entry" button → 
            [Purchase entry] screen - Header tab
            [Purchase entry] screen - Details tab
            [Purchase entry] screen - Payment plan tab

Item setup

Specified items are displayed on the [Arriving entry] screen. Only those items that can be changed and those requiring special specification are explained below.

[Main item]

• Entry date
  The date on which arriving is processed is set as the default date. This item can be changed.
• Payment No.
  The payment No. is automatically displayed. The prefix No. can be changed.
• Payment type
  Select from among the following options: "Monthly payment notice," "Individual," and "None." Selecting "Monthly payment notice" generates a voucher that can be summarized as an [Issue monthly payment notice]. (The payment type specified as the "Default payment type" under the [Details 2] tab on the [Register Correspondent] is the default.)
• Purchase dept
  The department at the time of arriving is set as the default. However, this item can be changed. Select either [Department] or [Warehouse/Process Dept].
• In charge
  The employee in charge at the time of arriving is set as the default. However, this item can be changed. Select from among the employees registered in the [Employee setup] under [System custodian].
• Payment issue No.
  Data on purchases for which payments have already been issued is automatically displayed. This cannot be changed.
• Debts pattern
  It is possible to select from among the patterns registered under [Register debts pattern].
• Tax, Tax (SC)
  The total amount of tax entered under the [Details] tab and tax converted to standard currency are displayed.
• Amt, Amt (SC)
  The total amount including tax entered under the [Details] tab and the amount converted to standard currency are displayed.
• Auto-journal object
  In [Execute auto-journal] under [Debts control], activate the checkboxes for data to be included as objects of auto-journal. Note, however, that data for which the "Execute auto-journal" checkbox has been activated cannot be modified.
• Execute auto-journal
  For vouchers for which auto-journal has already been executed in [Execute auto-journal] under [Debts control], the checkbox will be activated. This cannot be changed on the display alone.

[Sub Items]

• Flexible master 1 - 5
• Flexible amount 1, 2
• Flexible date 1, 2
• Post pad
• Issued debts voucher
  For data for which individual payments have been issued or file output has been processed under [Issue debts voucher], the checkbox will be activated. This item cannot be changed.
• Cash A/C (Dr), Cash sub A/C (Dr)
  Only those purchases for which the "Settle method" settlement type is specified as [Cash/Check Payment Forthwith] are displayed.
• Debts A/C, Debts sub A/C
  All purchases for which the "Settle method" settlement type is specified as a type other than [Cash/Check payment forthwith] are displayed. Only those A/C for which the "Object of debts" checkbox is activated under [Register A/C and sub A/C] can be entered. The A/C displayed here are automatically set as the first row of the [Payment plan] tab [Spread].
• Tax A/C (Dr), Tax sub A/C (Dr)
  Only those A/C for which the "Object of debts" checkbox is activated under [Register A/C and sub A/C] can be entered. This is a required field when all A/C satisfy the following conditions.
• Tax appears in the detail row.
• "Auto-journal object" checkbox is activated.
• Evidence No.
• File name
• Arriving date

[Payment plan]

Enter settlement method and other information required for purchases. If not entered at the order stage, this information can be entered at the purchase stage.
Different items are displayed for different specified "settlement method."
The settlement method specified in the purchase order detail for which the [Create] checkbox has been activated is set as the default.

• Settle method
  Select from among the settlement methods registered under [Register debts settlement method].
  
• Debts dept
  Specify the department for responsible for debt accounting. Users can select either [Department] or [Warehouse/Process Dept]. [Summary Dept] cannot be selected.
  
• Expiration date
  Enter the expiration date. In the default mode, the data calculated based on the scheduled receipt date set under [Register correspondent] is displayed.
  
• No settlement
  Activate the checkboxes for data that is not to be settled under [Settle debts] or [Offset claims/debt]. However, data for which the "Settled status" is specified as a status other than "unsettled" is displayed in a lighter type, and this setting cannot be used. Also, data for which the "Settle type" is [Cash/Check receive forthwith] is displayed in a lighter type, and this setting cannot be used.
  

(1) When "Settle method" is left blank or "Settle method" settlement type is [Auto debit]

• Own financial Inst, Own bank account
  The defaults for specified "settlement method" are "own financial institution" and "own bank account" registered in [Register debts settlement method] under [Debts control module].